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Human Resources

Human Resources Administrative Practice Manual:
Time Away from Work

Print friendly Modified July 31, 2012

Voting Leave and Other Miscellaneous Leave

Citation Reference  
Official Title Policy on Voting Leave and Other Miscellaneous Leave
Abbreviated Title Voting and Other Miscelleaneous Leave
Volume Human Resources
Responsible Office Human Resources
Originally issued
Revised November 2009

Policy Statement

The University System of Georgia encourages employees to exercise their constitutional right to vote in all federal, state, and local elections. If election polls are not open at least two (2) hours before or two (2) hours after an employee’s normally scheduled work shift, sufficient leave time must be granted to permit the employee to vote. Additionally, miscellaneous leave includes court duty, in which leave with pay shall be granted to regular employees for the purpose of serving on a jury or as a witness.

Reason for Policy

This policy ensures consistency in the implementation voting leave and court duty leave among institutions of the University System. Specifically in the case of voting leave, it provides consistency in making up to two (2) hours of leave available for voting purposes while also affording the appropriate level of flexibility needed at the institutional level.

Entities Affected By This Policy

All units of the University System of Georgia are covered by this policy.

Who Should Read This Policy

All Human Resources personnel and employees within the University System of Georgia should be aware of this policy.

Contacts

Contact Phone Email/URL
Office of Human Resources 404-962-3235 usg-hr@usg.edu
Institution Chief Human Resources Officers See University System HR Officer Listing at http://www.usg.edu/hr/officers/

Website Address for This Policy

Related Documents/Resources

Definitions

These definitions apply to these terms as they are used in this policy:

  • Board of Regents: The governing body of the University System of Georgia

  • Voting Leave: Approved leave that allows an employee to vote during official local, state and federal elections.

  • Court Duty: Approved leave that is granted to regular employees for the purpose of serving on a jury or as a witness. Such leave shall be granted upon presentation of official orders from the appropriate court.

Overview

Employees of the University System are encouraged to exercise their constitutional right to vote in all federal, state, and local elections. If election polls are not open at least two (2) hours before or two (2) hours after an employee’s normally scheduled work shift, sufficient leave time must be granted to permit the employee to vote. In this instance, an institution should grant the employee a two (2) hour block of time in which to vote, if needed. Time off under this provision is with pay.

Court duty leave with pay shall be granted to regular employees for the purpose of serving on a jury or as a witness. Such leave shall be granted upon presentation of official orders from the appropriate court.

Process/Procedures

Employees should notify his/her supervisor to coordinate with departmental scheduling.

Responsibilities

Party Responsibility
Vice Chancellor for Human Resources, USG Maintain leave policy, provide guidance to institution human resources officers on effective utilization of policy, monitor for compliance, update the system as necessary, and respond to campus requests for updates.
Institution Chief Human Resources Officers Ensure appropriate utilization of the USG voting leave on their respective campuses.

Forms

None

Appendices

None


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