Human Resources Administrative Practice Manual:
Employee Relations
Gratuity
| Citation Reference | |
|---|---|
| Official Title | Policy on Gratuity |
| Abbreviated Title | Gratuity |
| Volume | Human Resources |
| Responsible Office | Human Resources |
| Originally issued | July 1, 1983 |
| Revised | December 2007 |
Policy Statement
An employee of the University System shall not accept gratuities, courtesies, or gifts in any form whatsoever from any person or persons, corporations, or associations that, directly or indirectly, may seek to use the connection thus formed for securing favorable comment or consideration on any commercial commodity, process or undertaking. (See BOR Policy Manual regarding Gratuity Policy)
Reason for Policy
This policy ensures compliance with federal and state law and consistency among institutions of the University System of Georgia.
Entities Affected By This Policy
All units of the University System of Georgia are covered by this policy.
Who Should Read This Policy
All employees within the University System of Georgia should be aware of this policy.
Contacts
| Contact | Phone | e-mail/URL |
|---|---|---|
| Vice Chancellor for Human Resources | 404-463-0543 | |
| Institution Chief Human Resources Officers | See University System HR Officer Listing at http://www.usg.edu/hr/officers/ |
Website Address for This Policy
Related Documents/Resources
None
Definitions
These definitions apply to these terms as they are used in this policy:
- Board of Regents: The governing body of the University System of Georgia
Overview
See Gratuity Policy
Process/Procedures
An employee of the University System of Georgia or any other person on his/her behalf, is prohibited from knowingly accepting, directly or indirectly, a gift from any vendor or lobbyist as those terms are defined in Georgia statutes (O.C.G.A. 21-5-70(6) and 45-1-6(a)(5)b). If a gift has been accepted, it must be either returned to the donor or transferred to a charitable organization. A gift may be accepted by the employee on behalf of the institution subject to reporting requirements of the Board of Regents. If the gift is accepted, the person receiving the gift shall not maintain custody of the gift for any period of time beyond that reasonably necessary to arrange for the transfer of custody and ownership of the gift.
Responsibilities
The responsibilities each party has in connection with the Policy on Gratuity are:
| Party | Responsibility |
|---|---|
| Vice Chancellor for Human Resources, USG | Provide advice and guidance on application of policy. |
| Institution Chief Human Resources Officers | Provide advice and guidance on application of policy. |
| Institution Chief Legal Affairs Officers and USG | Serve as a resource for the campus Chief Human Resources Officer, providing advice and guidance on application of policy and appropriate processes. |
| Institution Chief Audit Officer and USG | Serve as a resource for the campus Chief Human Resources Officer, providing advice and guidance on application of policy and appropriate processes |
Forms
None
Appendices
None
Grievance Policy
Conflict of Interest