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Human Resources

Human Resources Administrative Practice Manual:
Employee Relations

Print friendly Modified July 31, 2012

Gratuity

Citation Reference  
Official Title Policy on Gratuity
Abbreviated Title Gratuity
Volume Human Resources
Responsible Office Human Resources
Originally issued July 1, 1983
Revised December 2007

Policy Statement

An employee of the University System shall not accept gratuities, courtesies, or gifts in any form whatsoever from any person or persons, corporations, or associations that, directly or indirectly, may seek to use the connection thus formed for securing favorable comment or consideration on any commercial commodity, process or undertaking. (See BOR Policy Manual regarding Gratuity Policy)

Reason for Policy

This policy ensures compliance with federal and state law and consistency among institutions of the University System of Georgia.

Entities Affected By This Policy

All units of the University System of Georgia are covered by this policy.

Who Should Read This Policy

All employees within the University System of Georgia should be aware of this policy.

Contacts

Contact Phone Email/URL
Office of Human Resources 404-962-3235 usg-hr@usg.edu
Institution Chief Human Resources Officers See University System HR Officer Listing at http://www.usg.edu/hr/officers/

Website Address for This Policy

Related Documents/Resources

None

Definitions

These definitions apply to these terms as they are used in this policy:

  • Board of Regents: The governing body of the University System of Georgia

Overview

See Gratuity Policy

Process/Procedures

An employee of the University System of Georgia or any other person on his/her behalf, is prohibited from knowingly accepting, directly or indirectly, a gift from any vendor or lobbyist as those terms are defined in Georgia statutes (O.C.G.A. 21-5-70(6) and 45-1-6(a)(5)b). If a gift has been accepted, it must be either returned to the donor or transferred to a charitable organization. A gift may be accepted by the employee on behalf of the institution subject to reporting requirements of the Board of Regents. If the gift is accepted, the person receiving the gift shall not maintain custody of the gift for any period of time beyond that reasonably necessary to arrange for the transfer of custody and ownership of the gift.

Responsibilities

The responsibilities each party has in connection with the Policy on Gratuity are:

Party Responsibility
Vice Chancellor for Human Resources, USG Provide advice and guidance on application of policy.
Institution Chief Human Resources Officers Provide advice and guidance on application of policy.
Institution Chief Legal Affairs Officers and USG Serve as a resource for the campus Chief Human Resources Officer, providing advice and guidance on application of policy and appropriate processes.
Institution Chief Audit Officer and USG Serve as a resource for the campus Chief Human Resources Officer, providing advice and guidance on application of policy and appropriate processes

Forms

None

Appendices

None