Human Resources Administrative Practice Manual:
Employment
Employee Orientation
| Citation Reference | |
|---|---|
| Official Title | Policy on Employee Orientation |
| Abbreviated Title | Employee Orientation |
| Volume | Human Resources |
| Responsible Office | Human Resources |
| Originally issued | December 2007 |
| Revised | January 2010 |
Policy Statement
Each institution shall conduct a general employee orientation program for each new employee. Each new employee shall be responsible for reading and familiarizing himself/herself with the contents of the appropriate policy and/or procedures manuals at his/her institution. Copies shall be made available by Human Resources and/or in the departmental office of each new employee’s department chair or immediate supervisor (See BOR Policy Manual regarding Employee Orientation Policy)
Reason for Policy
This policy ensures sufficient introduction to the policies of the institution and the University System of Georgia, and ensures compliance with forms associated with conditions of employment.
Entities Affected By This Policy
All units of the University System of Georgia are covered by this policy.
Who Should Read This Policy
All employees within the University System of Georgia should be aware of this policy.
Contacts
| Contact | Phone | e-mail/URL |
|---|---|---|
| Vice Chancellor for Human Resources | 404-463-0543 | |
| Institution Chief Human Resources Officers | See University System HR Officer Listing at http://www.usg.edu/hr/officers/ |
Website Address for This Policy
None
Related Documents/Resources
Definitions
These definitions apply to these terms as they are used in this policy:
- Board of Regents: The governing body of the University System of Georgia
Overview
Each institution shall conduct a general employee orientation program for each new employee. The orientation session, typically conducted by the institution’s Human Resources Department, should include information related to human resources policies and procedures, leave benefits, as applicable; insurance benefits, as applicable; and retirement benefits. The orientation program shall specifically include USG Ethics Policy training. All employees shall complete USG Ethics Policy training and certification within 90 days of their initial date of employment.
In addition to attending the general orientation program, each new employee should meet with his or her supervisor, who will explain the duties and responsibilities of the position. Any specific departmental policies, procedures, and regulations will be explained by the supervisor at that time. It will ultimately be the responsibility of each new employee to read and familiarize himself/herself with the contents of the appropriate policy and/or procedures manuals at his/her institution.
Process/Procedures
Each institution shall establish procedures to implement this policy. Each institution shall also establish regular reporting dates to certify all employees have participated in USG Ethics Policy training.
Responsibilities
The responsibilities each party has in connection with the Policy on Employee Orientation are:
| Party | Responsibility |
|---|---|
| Vice Chancellor for Human Resources, USG | Ensure compliance with policy. |
| Institution Chief Human Resources Officers | Ensure compliance with policy; provide a general orientation to each new employee, including information on employee benefits if applicable. |
| Institution Managers/Supervisors | Ensure compliance with policy; review with new employees the duties and responsibilities of their position, review departmental policies and procedures |
Forms
None
Appendices
None
Provisional Appointments