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Human Resources

Human Resources Administrative Practice Manual:
Employment

Print friendly Modified July 31, 2012

Employee Orientation

Citation Reference  
Official Title Policy on Employee Orientation
Abbreviated Title Employee Orientation
Volume Human Resources
Responsible Office Human Resources
Originally issued December 2007
Revised January 2010

Policy Statement

Each institution shall conduct a general employee orientation program for each new employee. Each new employee shall be responsible for reading and familiarizing himself/herself with the contents of the appropriate policy and/or procedures manuals at his/her institution. Copies shall be made available by Human Resources and/or in the departmental office of each new employee’s department chair or immediate supervisor (See BOR Policy Manual regarding Employee Orientation Policy)

Reason for Policy

This policy ensures sufficient introduction to the policies of the institution and the University System of Georgia, and ensures compliance with forms associated with conditions of employment.

Entities Affected By This Policy

All units of the University System of Georgia are covered by this policy.

Who Should Read This Policy

All employees within the University System of Georgia should be aware of this policy.

Contacts

Contact Phone Email/URL
Office of Human Resources 404-962-3235 usg-hr@usg.edu
Institution Chief Human Resources Officers See University System HR Officer Listing at http://www.usg.edu/hr/officers/

Website Address for This Policy

None

Related Documents/Resources

USG Ethics Policy

Definitions

These definitions apply to these terms as they are used in this policy:

  • Board of Regents: The governing body of the University System of Georgia

Overview

Each institution shall conduct a general employee orientation program for each new employee. The orientation session, typically conducted by the institution’s Human Resources Department, should include information related to human resources policies and procedures, leave benefits, as applicable; insurance benefits, as applicable; and retirement benefits. The orientation program shall specifically include USG Ethics Policy training. All employees shall complete USG Ethics Policy training and certification within 90 days of their initial date of employment.

In addition to attending the general orientation program, each new employee should meet with his or her supervisor, who will explain the duties and responsibilities of the position. Any specific departmental policies, procedures, and regulations will be explained by the supervisor at that time. It will ultimately be the responsibility of each new employee to read and familiarize himself/herself with the contents of the appropriate policy and/or procedures manuals at his/her institution.

Process/Procedures

Each institution shall establish procedures to implement this policy. Each institution shall also establish regular reporting dates to certify all employees have participated in USG Ethics Policy training.

Responsibilities

The responsibilities each party has in connection with the Policy on Employee Orientation are:

Party Responsibility
Vice Chancellor for Human Resources, USG Ensure compliance with policy.
Institution Chief Human Resources Officers Ensure compliance with policy; provide a general orientation to each new employee, including information on employee benefits if applicable.
Institution Managers/Supervisors Ensure compliance with policy; review with new employees the duties and responsibilities of their position, review departmental policies and procedures

Forms

None

Appendices

None


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