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Human Resources

Human Resources Administrative Practice Manual:
Employee Benefits & Services

Print friendly Modified July 31, 2012

Employee Continuing Education

Citation Reference  
Official Title Policy on Employee Continuing Education
Abbreviated Title Employee Continuing Education
Volume Human Resources
Responsible Office Human Resources
Originally issued February 14, 1990
Revised November 1, 2004 – implemented Spring Semester 2005

Policy Statement

The Board of Regents of the University System of Georgia is committed to creating a more educated Georgia . As part of its desire to achieve that goal and meet their employees evolving needs, the University System of Georgia (USG) has established an educational assistance program, the Tuition Assistance Program (TAP). The purpose of TAP is to foster the professional growth and development of its eligible employees. (See BOR Policy Manual regarding Career Development and Tuition Assistance Program Policy.)

Reason for Policy

The purpose of the Tuition Assistance Program policy is to foster the professional growth and development of the eligible employees for the University System of Georgia. The policy also ensures institutions are consistent in their application of the policy.

Entities Affected By This Policy

All units of the University System of Georgia are covered by this policy.

Who Should Read This Policy

All Human Resources personnel within the University System of Georgia should be aware of this policy.

Contacts

Contact Phone Email/URL
Office of Human Resources 404-962-3235 usg-hr@usg.edu
Institution Chief Human Resources Officers See University System HR Officer Listing at http://www.usg.edu/hr/officers/

Website Address for This Policy

Related Documents/Resources

Definitions

These definitions apply to these terms as they are used in this policy:

  • Board of Regents: The governing body of the University System of Georgia

  • Eligible Employee: An individual employed full-time in a regular, benefits eligible position that has satisfactorily completed his/her six (6) month provisional period as of the date of the Tuition Assistance Application deadline.

  • Tuition Waiver: when an employee is allowed to take classes at a USG institution without payment of tuition and certain fees.

Overview

The Tuition Assistance Program (TAP) is an employee supplemental educational assistance program which results in the waiver of tuition and fees when an employee attends any University System of Georgia (USG) institution. Tuition assistance requires TAP application approval for each semester and is based upon space availability within the course(s) and/or degree program of the institution attended. A maximum of eight (8) credit hours may be requested for approval under the Tuition Assistance Program each semester.

Participation in the Tuition Assistance Program shall be available to full-time benefits-eligible employees who have successfully completed at least six (6) months of employment in a benefits-eligible position as of the date of the Tuition Assistance Program application deadline for the desired academic semester. Full-time employees (who meet the applicable admissions standards and who have received appropriate prior authorization from their institution) may enroll in up to eight (8) academic semester credit hours for each of the three (3) designated semester periods: fall semester, spring semester, and summer semester.

Student status will be secondary to employee status in all considerations, including student fee waivers. Tuition assistance is the waiver of tuition and the waiver of certain fees. Tuition Assistance Program participation will be granted on a space-available basis. For limited-slot enrollment programs, approval must be granted by the teaching institution. An employee must receive a grade of C or better in each approved Tuition Assistance Program academic course.

Employees may not enroll in the following professional schools: dental, medical, pharmacy, veterinary, law, or executive/premiere or comparable graduate programs. (BR Minutes, September 2004)

Process/Procedures

Responsibilities

The responsibilities each party has in connection with Tuition Assistance Policy are:

Party Responsibility
Vice Chancellor for Human Resources, USG Ensure compliance with policy.
Institution Chief Human Resources Officers Ensure compliance with policy.
Institution TAP Coordinator Home Institution Ensure appropriate campus communications regarding policy, deadlines, etc. Receive and evaluate applications for approval in compliance with policy; notify applicants of decision. Serve as liaison to the TAP Coordinator at Teaching Institution.
Institution TAP Coordinator Teaching Institution Serve as liaison to Home Institution TAP Coordinator; Evaluate applications for approval in compliance with policy; notify Home institution of decision

Forms

University System wide standardized application form can be found at http://www.usg.edu/hr/benefits/tuition_assistance_program_tap

Appendices

None