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Anatomy of a Record

At the top of a record you receive an encapsulated version of your search. It looks like this:

Top three lines of record. Institution name, Search request summation, synopsis of search results.

It indicates the library you are searching, the type of search you did and the number of entries you retrieved as a result of that search.

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The three buttons:

Display buttons:  Brief Display, Full Display, Technical Display

Perform the following functions.

Brief Display: The default display. The button is dark blue with white writing because it is what you are currently viewing on your screen.

Full Display: Reveals additional fields such as multiple authors and tables of contents.

Technical Display: The unformatted data. Mostly used just by librarians.

Then we get into the record itself.


Field descriptions for GIL record

Sixth and Seventh line of a record:  Notes and Subject(s).

Author field: The primary author of the book. You can click on the author's name to see other books by that author.

Title field: Title and subtitle of the item.

Edition: This is the first edition of this book. If it is revised in the future, the revised book would be the 2nd edition. Many textbooks have a new edition every year!

Publisher: The company that published the book.

Description: The height and number of pages in the book. This is also where you will see an indication that there are illustrations, pictures, maps, etc. in the item.

Sixth and Seventh line of a record:  Notes and Subject(s).

Notes: A bibliography and index are signs that the book is scholarly.

Subjects: These are subject headings that describe the topics that are covered in the book. They are taken from a list of headings called the Library of Congress Subject Headings. Each subject listing is a link that takes you to a list of books with that same subject heading.

Location information:  call number, number of items, item status.

Location: May include the name of the library where the item is located, or the location in a library.

Call Number: The location of the book on the shelf. Click on the Call Number to virtually browse the shelf and see what other books are near this one.

Number of Items: How many physical parts there are to the item. Usually this number is one, but an encyclopedia, for example, may have many volumes.

Status: Whether or not the item is available. "Not Checked Out" means it is not checked out to anyone else.

Below your institution information is 'Previous Next' — which allows you to move through a set of records when you have multiple results from your search.

At the bottom of a record's screen you'll find "Save Options".

Save Options.  Format Type: text (ASCII) or MARC (save only). Print/Save to Disk

This allows you to print this record, save it to a disk or e-mail it to yourself — very helpful for keeping track of your research.

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