Schedule/Agenda


Session # Title Presenter/Co-Presenter(s)
0-G GUGM 2011 Keynote Speaker Dr. Jamil S. Zainaldin
1-A Ex Libris Company/Product/Voyager Update Ex Libris
1-B Discovery Tools Session I: Summon@FVSU and EDS@UGA Shaundra Walker
1-C Ex Libris Learning Center an Overview and Review Sherrida Crawford, Brett Williams
1-D RFID: A Customer Service Perspective Holly Heitman, Kay Chatham
1-E Publication Problems: Handling Copyright Conundrums and Pushy Publishers Joshua Kitchens
1-F SubjectsPlus - Open Source Software for Library Guides and more. David Lowder
1-G GIL Support Services New GIL Web Site: Overview and Training Phil Williams
2-A Discovery Tools Session II: Primo/Primo Central and the USG Discovery Tool evaluation process Lauren Fancher, Bob Trotter
2-B I can text the Library!?!: Integrating low-cost virtual tools for reference and statistics in your library. Sarah Helper
2-C How to Create the New Provider-Neutral Bibliographic Record: Best Practices using OCLC and Voyager Shelley Smith
2-D Gil Express - The Tips Session Danny Bridges
2-E Using GALILEO Self-Guided Training Sessions As Outreach Tools in Special Collections Carol Waggoner
2-F Getting Jing-y With It Amy Glover
2-G Using a Media Technology Showcase to Bridge the Gap Between K-12 & Higher Education: Creating a Professional Development Workshop Sony Shepard
3-A Alma Update Ex Libris
3-B GIL-Find OPAC Update Sean Purcell
3-C RDA Authority Record in Voyager Jenifer Marquardt, Julie Dyles
3-D Assessing Your Library's ILL Performance Amy Burger
3-E Archives Assessment and Evaluation: Tools, Tricks, and Hard Work. Deborah Davis
3-F Quick and Dirty Access Reports Cathy Jeffrey
3-G Building and Maintaining an Institutional Repository on a Limited Budget Micheal Holt

GUGM 2011 Keynote Speaker

Dr. Jamil Zainaldin’s career of the past thirty-plus years has been spent in history, public policy and the humanities. In 1997 he took over the leadership of the Georgia Humanities Council and during his tenure the GHC has continued to grow and is today a cultural leader in the state and a pioneer nationally in innovative history and humanities programs. While in Georgia he has worked with four Governors, the General Assembly, state agencies and commissions. He has also worked with rural and urban communities, cultural organizations, schools, higher education, and with foundations. His passion is the promotion of public involvement in (and support for) history, literature, reading programs, museums, historical societies, and online resources. Under his guidance the Georgia Humanities Council became a key sponsor of the New Georgia Encyclopedia.

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Discovery Tools Session I: Summon@FVSU and EDS@UGA

An overview of discovery tools including the criteria for consideration (content, metadata, navigation, vendor reputation, and support) and the user benefits. Fort Valley State University will discuss the library’s instance of the Summon Discovery Tool and University of Georgia will describe their continuing trial with the EBSCO Discovery Service.

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Ex Libris Learning Center an Overview and Review

At the request of a new Acquisitions Department Head, Odum Library at Valdosta State University acquired a subscription to the Ex Libris Learning Center in January, 2011. The Ex Libris Learning Center is an alternative to in-person Voyager module training. We will share the results and feedback from staff who have sampled the various tutorials and overviews as focused on Voyager Acquisitions and Serials, Cataloging, and Circulation.

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RFID: A Customer Service Perspective

In Fall Semester 2010, the Georgia Gwinnett College Library introduced Radio Frequency Identification (RFID), linked with a new automated bookdrop and two self-checkout stations. This technology is being used for circulation, inventory, and security. Several strategies were instituted to help staff and patrons prepare and adapt. This presentation will focus on those strategies and our experience with RFID from a customer service perspective.

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Publication Problems: Handling Copyright Conundrums and Pushy Publishers

Nothing is more exciting than having an archival image make it into a publication, but this process is not always easy. There are many pitfalls, deadlines and complicated issues to overcome when publishing material from archival collections. Important concerns include the copyright status of archival materials, the needs of the publisher vs the collection, how to effectively work with these publishers, and the methods for handling image requests. During this presentation, these issues and best practices for handling copyright concerns and publication demands will be discussed. Some questions that will be answered include: What is the appropriate information to ask publishers prior providing permission to publish? What are appropriate cost to charge publishers? How should copy-written material be provided to publishers? How should international publishers be handled? What kind of drain on staff can publication request pose?

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SubjectsPlus - Open Source Software for Library Guides and more.

SubjectsPlus is a free open source tool that Georgia Southern is using for managing several parts of our website.SubjectsPlus manages: Subject,Course or Topic GuidesA-Z list of DatabasesFAQ’s Suggestion BoxStaff DirectorySession will show public and staff interfaces and how to install,customize and enter data.

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GIL Support Services New GIL Web Site: Overview and Training

GIL has a new “GIL Support Services” web site which replaces the old GIL web site. This session is a) an overview of the new GIL web site and b) a training session for GIL Committee Chairs on how to add, modify and delete items (documents, minutes, learning objects) for their Committee.

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Discovery Tools Session II: Primo/Primo Central and the USG Discovery Tool evaluation process

Ex Libris staff will share information on Primo/Primo Central and show live Primo sites. GALILEO/GIL Staff will share information about the USG Discovery Tool evaluation process and the next steps to take.

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I can text the Library!?!: Integrating low-cost virtual tools for reference and statistics in your library.

During the past year, Georgia Highlands College and Kennesaw State University purchased UNC at Chapel Hill’s multi-operator LibraryH3lp chat module and Springshare’s Libanswers knowledgebase. Both schools are currently using these products to offer high quality, integrated, multiple point-of-access services to patrons. Come learn about our successes and how you can use these great tools to not only answer reference questions via text, chat, FAQ, Twitter, and e-mail, but also produce amazing statistics.

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How to Create the New Provider-Neutral Bibliographic Record: Best Practices using OCLC and Voyager

The Senior Cataloger at UWG will demonstrate how the new provider-neutral bibliographic record for an e-book is created on OCLC and downloaded to Voyager. The session is geared toward experienced catalogers who may want to discard microfiche at their institutions in favor of adding records for electronic versions.

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Gil Express - The Tips Session

GIL Express - The Tips Session will provide helpful tips for library staff who process GIL Express books for their institutions. Tips will be provided for dealing with lost GIL Express books, Callslip issues such as setting preferences and resetting the Callslip.ini, GIL Express Reports and much more.

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Using GALILEO Self-Guided Training Sessions As Outreach Tools in Special Collections

he presentation recounts the experience of using the GALILEO Self-Guided Training Sessions Discovering Georgia History and Helping with Genealogy Questions as community outreach tools from the genesis and trial run of the idea to the mounting of a one hour workshop for members of a local genealogy society

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Getting Jing-y With It

Jing is a convenient and low-cost program for capturing your computer screen, by creating still images or video. The uses are endless, and at NGCSU we have taken advantage of Jing to record a range of tutorials, from using RefWorks to placing GIL requests. We then upload the video files to Youtube and link them from our website. Jing is about clarity and saying more by showing, and taking advantage of the technology we can expect patrons to be familiar with.

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Using a Media Technology Showcase to Bridge the Gap Between K-12 & Higher Education: Creating a Professional Development Workshop

Why should students spend time navigating to find the library tools needed to search? Why not provide direct links to library resources so more time is spent finding, evaluating, and synthesizing information? These were questions asked by some academic librarians trying to help students locate resources for assignments.As a result, these academic librarians created online tutorials for using persistent links to library resources. Teaching faculty learned how to use the links in web pages and WebCT Vista. These tutorials were also shared at conferences. Attendees encouraged the presenters to develop a hands-on workshop. Attendees also suggested the workshop as a session at a K-12 technology showcase. During this session, the audience will learn how this redesigned 2 hour workshop was created and used to embed the “Big 6” in K-12 classes using persistent links to library resources as well as other tools to help in the research process.

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Alma Update

What is Ex Libris Alma and how it is related to URM? Alma is a new, web-based solution from Ex Libris™ that utilizes our Unified Resource Management (URM) framework. Alma provides an open, extensible platform that will support emerging and future needs, positioning libraries to better serve the overall teaching and research missions of their institutions they serve. Alma lowers the cost of traditional library operations; its network-level infrastructure streamlines workflows for the management of print, electronic, and digital assets; and it offers new opportunities for collaboration, delivering increased efficiency and reducing redundancy within and across libraries. For additional context see link below:

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GIL-Find OPAC Update

GIL-Find is based on the open source OPAC called VuFind. We recently merged our customized code with the latest VuFind code, taking advantage of their enhancements and improvements. This presentation will be an overview of the resulting GIL-Find update, and a discussion of near-future plans for GIL-Find, including the upcoming GIL-Find front end for the Universal Catalog. The VuFind roadmap will also be discussed, as we now maintain a test version of GIL-Find that is regularly synced with the latest VuFind development changes.

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RDA Authority Record in Voyager

RDA authority records are already in our databases. This presentation will give an overview of how differences such as new fields, fewer abbreviations, new choices for main and added entries, and more look in the Cataloging and OPAC modules of Voyager. Implications for database maintenance will be examined.

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Assessing Your Library's ILL Performance

This presentation will explain how North Georgia College and State University created and implemented a survey to get user feedback on Interlibrary Loan satisfaction, and how to design and implement a survey to assess the state of Interlibrary Loan operations anywhere.

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Archives Assessment and Evaluation: Tools, Tricks, and Hard Work.

Assessment seems to be the word of the hour. This presentation will explore the difference between assessment and evaluation, introduce and evaluate assessment tools such as Archival Metrics, and offer critiques and advice on creating a comprehensive Archives and Special Collections assessment program. Assessment areas include archival teaching and public program assessment, archival reference assessment, graded evaluations, professor interviews, web site feedback, and finding aid assessment. The session will close with open discussion on the role of assessment in Archives and Special Collections.

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Quick and Dirty Access Reports

Access reports don’t have to be beautiful and elegant to be useful. Sometimes quick and dirty is all you need. With a little knowledge of Access (or the willingness to learn) and familiarity with at least one of the Voyager Clients, it is possible to create reports to supplement the prepackaged reports that come with Voyager. The presentation will include a brief overview of the prepackaged reports, examples of user created reports and a few tips and tricks. Intended audience is beginner level.

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Building and Maintaining an Institutional Repository on a Limited Budget


In recent years, institutional repositories have become increasingly important to academic institutions looking to preserve their research output. However, smaller teaching-oriented universities may wonder if they have the resources necessary to implement a sustainable institutional repository successfully, especially during a time when budgets are continually shrinking. This presentation focuses on the steps taken to set up and maintain an institutional repository at Valdosta State University, a teaching-oriented regional university that was able to provide only a minimal monetary commitment. The presenters will address the planning and setup process, initial collection importing, and most importantly, the lessons learned in the two years of maintaining the repository.

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