Middle Georgia State College

Our New Normal: Living Connected in the USG
GUGM (GIL Users Group Meeting)

Information


We invite you to attend the 13th annual GIL Users Group Meeting, on Thursday, May 16, 2013 at Middle Georgia State College, Macon Campus (100 College Station Dr., Macon, GA 31206). The opening session and keynote address will be held in Room 211 (banquet hall) of the Professional Sciences Building.

GALILEO Interconnected Libraries, or GIL, is an extension of the GALILEO initiative funded by the Governor and the General Assembly of the state of Georgia to enhance and expand educational opportunities for the citizens of Georgia. The successes that GALILEO has had in leveling the information access opportunities for the citizens of Georgia are being extended to University System’s Libraries through GIL by providing students, faculty and staff expanded access to the information resources of the University System’s Libraries.

The GIL Users Group Meeting provides the opportunity for institutions using the Voyager ILS to gather and exchange information with their peers. Another year has flown by with many changes within the GIL Library community (name changes, consolidations, Voyager upgrades, budget reductions, and personnel changes). The GUGM 2013 theme, “Our New Normal: Living Connected in the USG,” acknowledges this trend but encourages us to go further to provide innovative services for our campuses.

GUGM’s agenda (listed below) includes non-Voyager topics. You do not have to be a University System of Georgia (USG) library or a Voyager user to attend. Other libraries interested in attending are welcome.

Sponsors:

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Date and Location

May 16, 2013
8:30-3:35pm
Middle Georgia State College (Macon Campus)
Macon, GA 31206
Register Now!

Registration Deadline is May 8th.

Related Information

Opening Sessions


Photo of Keynote Speaker

Keynote Speaker

A native Georgian, Henry “Hank” M. Huckaby, has a strong reputation in the areas of public higher education and state finance and budgeting.

In May of 2011, the Board of Regents selected Huckaby as the University System’s 12th chancellor. He oversees 31 public colleges and universities with a $6.5 billion annual budget and 43,000 faculty and staff fulfilling the teaching, research and public service mission to 314,000 students. The Georgia Public Library System also is part of the University System.

Huckaby emphasizes performance, partnerships and values as he works to build strong public and political support for the University System’s contributions to the state’s economic future and individual success.

Prior to becoming Chancellor, Huckaby was a teacher and administrator in the University System and has taught at private colleges and universities. He also served in the Governor’s Office of Planning and Budget, first as a senior policy coordinator and later as its director, as well as commissioner of the Georgia Department of Community Affairs, and as the executive director of the Georgia Residential Finance Authority.

Huckaby has represented Georgia House District 113 as a Republican.

Huckaby is a board member of the Georgia Chamber of Commerce, the Metro Atlanta Chamber of Commerce and the Georgia Partnership for Excellence in Education. He was a member of the Georgia Competitiveness Initiative Steering Committee in 2011 and currently serves on the Georgia Higher Education Funding Commission.

He is active in the State Higher Education Executive Officers (SHEEO), the National Association of System Heads (NASH), and the Southern Regional Education Board (SREB), is a commissioner for the Education Commission of the States, and is on the Georgia-based Alliance of Education Agency Heads (AEAH).

He serves as a trustee of Young Harris College, where he earned an associate’s degree. Huckaby earned both his bachelor’s and master’s degrees from Georgia State University. He continued his education through additional graduate studies at the University of Georgia.

As a former resident of Douglasville, Huckaby also was active in the local community and was named the 1995 Douglas County “Man of the Year.”

He also is active in the United Methodist Church and has held numerous positions at the parish, conference and national levels.

Amy and Hank have two grown children and six grandchildren.

Watch Presentation


Photo of Keynote Speaker

Orbis Cascade Alliance – Collaboration Planning for their Next-Generation ILS

The Orbis Cascade Alliance is a consortium of 37 colleges, universities, and community colleges in Oregon, Washington, and Idaho. They have a significant history of collective purchasing and resource sharing among their members. They are planning and working to expand their level of collaboration to include treating the combined collections of member institutions as one collection, and exploring collaboration in technical services. In 2009 the Alliance began a significant investigation and planning process for expanding their collaboration. In 2011 they made the selection of a next-generation ILS part of that plan.

Ann Miller is the Head of Collection Services at the University of Oregon and current Chair of the Alliance’s Collaborative Technical Services Team. She has been an important part of this planning process, and she will talk about their collaborative activities and goals, what the next-generation system will enable, the efficiencies they expect to gain, and a little about their process. An introduction to this topic will be presented in the GUGM opening session followed by more detail and opportunity for questions in one of the breakout sessions.

Watch Presentation

Schedule/Agenda


PSC = Professional Science Building, TEB = Teacher Education Building

Time Title Presenter/Co-Presenter(s)
8:30-9:30 Checkin/Get Conference Packets
9:30-10:30 Welcome & Keynote Banquet Hall
(PSC 211)
Chancellor Huckaby
10:30-11:00 Orbis Cascade Alliance – All for One and One for All: Planning for a Consortial Next Generation ILSBanquet Hall
(PSC 211)
Ann Miller
11:00-11:15 Break
SESSION 1 (11:15-12:05)
GIL Express: Moving Books Around the SystemRoom PSC 212
CIRC/ GIL Express
Mary Poland, Viki Timian, Daron Mitchell
Orbis Cascade Alliance – All for One and One for All: Planning for a Consortial Next Generation ILSRoom PSC 237
General
Ann Miller
(This presentation is repeated in Session 3.)
GALILEO Knowledge Repository: Outreach to FacultyRoom PSC 238A
Special Collections
Jacqueline Radebaugh, Debra Skinner, Fred Rascoe, David Evans
Normalizing New: Engaged Learning at Georgia College Special Collections, a follow up
Room PSC 238B
Special Collections
Joshua Kitchens
RDA Is Here! Now What Do I Do?Room TEB 203
Cataloging
Guy Frost
ILL TipsRoom TEB 204
Interlibrary Loan
Melissa Jackson

Planning and Implementing a Successful Traveling ExhibitionRoom TEB 205
General
Bonnie Morris, Cynthia Horne
12:05-12:15 Break
SESSION 2 (12:15-1:05)
Discovery Across Georgia: Perspectives on Using the New GALILEO Discovery Tool in Library InstructionRoom PSC 212
OPAC/Ref
Jeffrey Gallant, April Renfroe-Warren, Mary Platt
The New Normal at GRU Libraries: Managing Change/Seeking InnovationRoom PSC 237
General
Virginia Feher, Fay Verburg, Kyle McCarrell, Kim Mears, Kathy Davies
Internship and Volunteer ManualsRoom PSC 238A
Special Collections
Rosemary Fischer
Voyager Circulation – What’s your best feature?Room PSC 238B
CIRC/ GIL Express
Viki Timian, Stella Richardson, Denita Hampton
Meet Alma: A Live Demonstration (Ex Libris)Room TEB 203 Andrew French, Solutions Architect
Tales from the Consolidation: Developing Policies for Two Historical Heritage UnitsRoom TEB 204
Special Collections
Carol Waggoner-Angleton, Renee Sharrock
Streamlining Quality Control of Shelf-Ready Records with CheckMarcRoom TEB 205
Cataloging
Susan Wynne
1:05-2:00 LunchBanquet Hall
(PSC 211)
SESSION 3 (2:05-2:55)
Voyager Catalog Consolidation on Merged CampusesRoom PSC 212
General
Bob Trotter
Orbis Cascade Alliance – All for One and One for All: Planning for a Consortial Next Generation ILSRoom PSC 237
General
Ann Miller
(This presentation is repeated in Session 1.)
The Global Change Queue: Basics and BeyondRoom PSC 238A
Cataloging
Jenifer Marquardt, Julie Dyles
The Archives Volunteer programRoom PSC 238B
Special Collections
Deborah Davis, Stacy Wright, Dallas Suttles
Case Studies in Usability with Ex Libris Primo: Collaborating to Respond to User Feedback in Real-Time (Ex Libris)Room TEB 203 Ido Peled, Director of Solution Architecture
Unifying Manuals: Creating Policy and Procedure Manuals for Merging LibrariesRoom TEB 204
CIRC/ GIL Express
Cynthia Horne, John Ash
Building a Meaningful Movie Collection at an Academic LibraryRoom TEB 205
General
Ben Davis, Donna Bennett
Discussion Groups (2:55-3:35)
OPAC/Reference DiscussionRoom PSC 212
CIRC/GIL Express
DiscussionRoom PSC 237
Acquisitions DiscussionRoom PSC 238A
Media Scheduling DiscussionRoom PSC 238B
Special Collections DiscussionRoom TEB 203
Interlibrary Loan DiscussionRoom TEB 204
Cataloging DiscussionRoom TEB 205
3:45-4:15 Tour of Middle Georgia State College (Macon Campus) LibraryMeet at Banquet Hall (PSC 211) Felicia Haywood

Welcome & Keynote

A native Georgian, Henry “Hank” M. Huckaby, has a strong reputation in the areas of public higher education and state finance and budgeting.

In May of 2011, the Board of Regents selected Huckaby as the University System’s 12th chancellor. He oversees 31 public colleges and universities with a $6.5 billion annual budget and 43,000 faculty and staff fulfilling the teaching, research and public service mission to 314,000 students. The Georgia Public Library System also is part of the University System.

Huckaby emphasizes performance, partnerships and values as he works to build strong public and political support for the University System’s contributions to the state’s economic future and individual success.

Video

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Orbis Cascade Alliance – All for One and One for All: Planning for a Consortial Next Generation ILS

The Orbis Cascade Alliance is a consortium of 37 colleges, universities, and community colleges in Oregon, Washington, and Idaho. They have a significant history of collective purchasing and resource sharing among their members. They are planning and working to expand their level of collaboration to include treating the combined collections of member institutions as one collection, and exploring collaboration in technical services. In 2009 the Alliance began a significant investigation and planning process for expanding their collaboration. In 2011 they made the selection of a next-generation ILS part of that plan.

Ann Miller is the Head of Collection Services at the University of Oregon and current Chair of the Alliance’s Collaborative Technical Services Team. She has been an important part of this planning process, and she will talk about their collaborative activities and goals, what the next-generation system will enable, the efficiencies they expect to gain, and a little about their process. An introduction to this topic will be presented in the GUGM opening session followed by more detail and opportunity for questions in one of the breakout sessions.

Video

Presentation Files
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GIL Express: Moving Books Around the System

GIL Express is the resource sharing service that operates between all of the libraries in the University System of Georgia. This presentation will describe how the service works from request through return delivery. We will examine common problems that occur within this process and discuss the most effective solutions. Everyone is welcome to share their experiences with GIL Express. The presentation will be particularly useful for anyone new to GIL Express processing.

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Orbis Cascade Alliance – All for One and One for All: Planning for a Consortial Next Generation ILS

The Orbis Cascade Alliance is a consortium of 37 colleges, universities, and community colleges in Oregon, Washington, and Idaho. They have a significant history of collective purchasing and resource sharing among their members. They are planning and working to expand their level of collaboration to include treating the combined collections of member institutions as one collection, and exploring collaboration in technical services. In 2009 the Alliance began a significant investigation and planning process for expanding their collaboration. In 2011 they made the selection of a next-generation ILS part of that plan.

Ann Miller is the Head of Collection Services at the University of Oregon and current Chair of the Alliance’s Collaborative Technical Services Team. She has been an important part of this planning process, and she will talk about their collaborative activities and goals, what the next-generation system will enable, the efficiencies they expect to gain, and a little about their process. An introduction to this topic will be presented in the GUGM opening session followed by more detail and opportunity for questions in one of the breakout sessions.

Presentation Files
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GALILEO Knowledge Repository: Outreach to Faculty

This will be a panel discussion that includes members from three institutions participating in the GALILEO Knowledge Repository. The GALILEO Knowledge Repository is a cooperative project between twelve USG institutions. With the GALILEO Knowledge Repository, users are able to view all of the individual institutions' repository content from one location (http://www.gaknowledge.org). The GALILEO Knowledge Repository thus broadens the reach of the individual digital repositories.The panel will discuss best practices for outreach to enhance faculty involvement in the GALILEO Knowledge Repository. The best practices discussed will also explore ways to expand the collection scope of an institutional repository by making connections to faculty. Marketing strategies used in institutional repositories will also be described.

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Normalizing New: Engaged Learning at Georgia College Special Collections, a follow up

Engaged Learning and undergraduate research has become a major focus for Georgia College. In response to this shift in pedagogical thinking, Georgia College Special Collections and Museum has made engaged learning our priority. As a follow up to last year’s GUGM talk, this presentation will explore what engaged learning means for Special Collection and how we’ve incorporated and assessed engaged learning in our department. In addition to instruction, we’ve integrated engaged learning techniques and pedagogies into much of the way we think about our collection and the services we provide our campus and community.

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RDA Is Here! Now What Do I Do?

Now that RDA has been officially adopted, more libraries are faced with beginning the transition to the new content standard. This overview will cover basic cataloging of monographs in RDA through the April 2013 update.

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ILL Tips

Are you a new librarian, or at least new to ILL? Did you get training on the job, or is there nobody to give training? Do you know about the Jiffy vs. Non-Jiffy wars, or the staples/tape wars? Do you know where to go to get answers? Fear not! Come for information on print and online sources for information about ILL, tips for best practices, and little secrets that will help you do the job faster and easier. Questions will be welcomed, and there will be time for a short discussion section at the end. Email melissa.jackson@armstrong.edu if have a specific question you want answered during the session.

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Planning and Implementing a Successful Traveling Exhibition

The co-authors have recently been involved in the planning and implementation of several traveling exhibitions displayed at the Library Technology Center, University of North Georgia, Dahlonega campus. They will share their experiences with you throughout the process of choosing an exhibition, getting funding, working collaboratively with partners, setting up the actual exhibition, providing supplementary activities, and the like -- all tools needed to host a successful traveling exhibition at your library.

Presentation Files
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Discovery Across Georgia: Perspectives on Using the New GALILEO Discovery Tool in Library Instruction

GALILEO Discovery Search (using EBSCO Discovery Service) arrived in the Fall of last year. This panel will provide diverse perspectives from USG librarians on using Discovery: loving it, hating it, and everywhere in-between.

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The New Normal at GRU Libraries: Managing Change/Seeking Innovation

On January 8th 2013, Augusta State University and Georgia Health Sciences University consolidated to form Georgia Regents University. With this consolidation, ASU Reese Library and GHSU Robert B. Greenblatt, M.D. Library administratively combined. The two libraries serve very different user populations. Reese provides access to a broad range of information resources for undergraduates, graduate students, faculty, and community users. Greenblatt provides access to evidence-based resources in support of teaching, research, and clinical care for students, faculty, community users, and the GRU Health System. As part of the consolidation process, Reese and Greenblatt faculty and staff collaborated on reconciling differences in policies, procedures, service models, collection development, and library governance, all while seeking opportunities to enhance and innovate services. In this panel presentation, Reese and Greenblatt librarians will address challenges faced in the consolidation process, including combining GIL catalogs, expanding the liaison program, planning a consolidated website, and learning how to navigate differences in organizational culture.

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Internship and Volunteer Manuals

Are you a “lone arranger” or working with a small staff and limited budget? Then this session will help you create an internship manual for interns and volunteers. The class will cover manual content, time sheets, archival rules, breaking down projects, and links to working with archival collections.

Presentation Files
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Voyager Circulation – What’s your best feature?

Voyager 8.2 has brought several new features to the Circulation Module that have the potential to enhance your workflow. Panelists will explore these new as well as sometimes overlooked older features within the Circulation Module and provide instructions on how to implement these capabilities either within System Administration or the Circulation Preferences. Audience: All Levels

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Meet Alma: A Live Demonstration (Ex Libris)

In the evolving research and learning environments, users’ needs have changed and will continue to change. At the same time, budgets are shrinking and greater efficiencies must be realized. Libraries are increasingly looking for new paradigms to deliver improved and completely new services to users. You’ve heard the buzz. Now is your chance to see how Ex Libris’ next-generation management system, Alma, provides a platform for the library of the future. In this session, we’ll discuss some of the key concepts behind the development of Alma and see how they’ve been realized through a live demonstration.

Presentation Files
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Tales from the Consolidation: Developing Policies for Two Historical Heritage Units

Historical Collections and Archives, Greenblatt Library and Special Collections and Institutional Archives, Reese Library have been working together to merge their unit policies now that they are part of the University Libraries, Georgia Regents University. This paper is intended to be a reflection by both units on the challenges of merging two departments into one overarching whole while crafting policies that still allow for the differences in the focus of their collections and the differences in their primary user groups.The presenters will comment on a literature review conducted to determine common features of a departmental consolidation and reflect on whether these findings mirror or contradict their personal experiences

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Streamlining Quality Control of Shelf-Ready Records with CheckMarc

Shelf-ready workflows are the new normal for many libraries, but how can catalogers maintain quality control without spending as much time as cataloging in-house? Georgia State’s approach is CheckMarc, a new program developed by Chad Nelson. CheckMarc scans a MARC file for criteria that may signal critical errors and produces an easy-to-read report identifying records that may need human attention. Although CheckMarc can’t catch every possible error, it has dramatically decreased the time spent reviewing all shelf-ready records looking for relatively few problems. In this session, we’ll describe the functionality of CheckMarc, show it in action, and discuss current workflow and future directions.

Presentation Files
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Voyager Catalog Consolidation on Merged Campuses

Examines the efforts to consolidate Voyager catalogs for the Phase 1 merged institutions – South Georgia State College and Georgia Regents University.

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Orbis Cascade Alliance – All for One and One for All: Planning for a Consortial Next Generation ILS

The Orbis Cascade Alliance is a consortium of 37 colleges, universities, and community colleges in Oregon, Washington, and Idaho. They have a significant history of collective purchasing and resource sharing among their members. They are planning and working to expand their level of collaboration to include treating the combined collections of member institutions as one collection, and exploring collaboration in technical services. In 2009 the Alliance began a significant investigation and planning process for expanding their collaboration. In 2011 they made the selection of a next-generation ILS part of that plan.

Ann Miller is the Head of Collection Services at the University of Oregon and current Chair of the Alliance’s Collaborative Technical Services Team. She has been an important part of this planning process, and she will talk about their collaborative activities and goals, what the next-generation system will enable, the efficiencies they expect to gain, and a little about their process. An introduction to this topic will be presented in the GUGM opening session followed by more detail and opportunity for questions in one of the breakout sessions.

Presentation Files
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The Global Change Queue: Basics and Beyond

The global change queue makes changes to headings in bibliographic records so that those headings match authority records. But how, exactly does it work? This session will explain the queue, why we should use it, what it does, and what it doesn't do.The session will include a step by step look at the process, evaluation examples, using Catalogers' Toolkit as part of the process, best practices, and what to do if you can't follow best practices.

Presentation Files
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The Archives Volunteer program

The Archives Volunteer program gives introductory-level history students the opportunity to earn extra credit for working on access and preservation projects at the VSU Archives. Entry level students learn the nature of primary source documents and the cost in effort of preserving those papers and making the information accessible to researchers through a variety of indexing projects. Over 500 students have participated to some level in this program since 2004, and over $20,0000 worth of student labor has been donated.

Presentation Files
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Case Studies in Usability with Ex Libris Primo: Collaborating to Respond to User Feedback in Real-Time (Ex Libris)

User expectations continue to evolve as day-to-day technologies such as Facebook and Google enhance their user interfaces to meet user needs. In response, members of the Primo community have leveraged the flexibility of Primo’s interface to respond to user expectations through usability testing. In this presentation, Ido Peled will discuss case studies in usability from institutions operating Primo in a consortial environment in order to increase collaboration and impact across multiple campuses. Attendees will learn how best practices on how to work together on upgrades, projects, usability testing, training and communications. Customization functionality in Primo’s back office will be demonstrated live, followed by a question and answer session.

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Unifying Manuals: Creating Policy and Procedure Manuals for Merging Libraries

When libraries merge, creating workable manuals for the member units can be a nerve-wracking experience. We will discuss some of the high, lows, challenges and opportunities we met with on our journey to a unified set of manuals.

Presentation Files
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Building a Meaningful Movie Collection at an Academic Library

In the same way that college libraries provide students with great works of literature, it is also important to give access to many of the great films of the world. The collection should be relevant to the student population, while avoiding simply duplicating what local video stores offer. This presentation will help to provide useful resources that can be used to build a meaningful movie collection. Specific issues covered will include: selection, location, and promotion. The primary format discussed will be DVD.

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