GIL Users Group Conference
June 4-5, 2001
Schedule of Events - Tentative Agenda

Online Registration Hotel Information Schedule of Events Directions

Sunday, June 3, 2001
4:00 - 6:00 pm Meeting Registration
Lower Lobby Area - for early arrivals
Monday, June 4, 2001
7:30 - 8:30 am Breakfast Buffet
Georgia Center Banquet Area
7:30 am - 1:15 pm Meeting Registration - lower lobby area
8:30 - 11:30 am Concurrent Workshops:
Creating Customized Reports Using the GIL Web Reporter
This session is designed for people who have used Access to create reports and who have had an introduction to SQL.
Room R
Government Documents - using Voyager and Marcive
(Debbie Madsen - Kansas State University)
Room L
OPAC Workshop: Behind the Scenes
(Judy Kelly - OIIT; Laura Davidson - Georgia Southern University)
A close examination of the search features of the GIL catalog, looking at how the different searches function, discussing indexing, relevance, limits and more. Many hands on exercises. The workshop will roughly follow the outline of the Endeavor OPAC functional training, but focused on the USG adaptations of the GIL interface.
Room K
The BatchCat Interface and Voyager Authority Control
(Gary Strawn - Northwestern University)
The first part of this session examines Voyager 2000's BatchCat interface, which allows library staff to write programs to modify their Voyager databases directly. The session will illustrate BatchCat's use in programs that make batch changes, and describe its potential application in other areas. Part two of this session describes how authority control is practiced today at Northwestern University, and how those practices are likely to change over the next few years. Topics to be covered include loading of name and subject authority files, local modifications, creation of authority records, and the detection and resolution of problems.
Room Q
Tour of University of Georgia Libraries
(A van will pick you up and take you to UGA for a tour w/trip to the Repository, Hargrett, Digital Library of Georgia, etc.)
12:00 noon - 1 pm Lunch - Soup & Salad Buffet
Georgia Center Banquet Center
1:15 - 2:30 pm General Session I
Masters Hall
  • Welcome (George Gaumond - Valdosta State University)
  • Remarks (Jayne Williams, Assistant Vice Chancellor for Instructional & Information Technology - Board of Regents)
  • GIL Update (Merryll Penson; Phil Williams - OIIT)
  • Endeavor Update (Jane Burke - Endeavor)
    This session will provide an update on GIL Implementation and an verview of future Voyager directions.
2:30 - 3:00 pm Break
3:00 - 4:30 pm Concurrent Sessions
CIRC 2001 (Kathryn Harnish - Endeavor)
Endeavor Staff will provide an overview of the changes in Circ for 2001.
Masters Hall
Reports: Technical Services
Service Site Coordinators will show how to obtain canned reports for technical services areas.
Room Q
Reports: Public Services
Service Site Coordinators will show how to obtain canned reports for public services.
Room L
Marcive Update/Using Marcive's Table of Contents Service
(Joan Chapa - Marcive; Kathy Adams - Macon State College)
Marcive Staff will provide an overview of changes and new services in authority control. Kathy Adams will describe the use of the Table of Contents Service.
Room R
More About Serial Holdings (David Anderson - Georgia State University)
Panel discussion -- David Anderson will be the primary facilitator. Topics will include correct format, best practices and possibility of statewide standardization.
Room Y-Z
Take a look at PINES (David Singleton - PINES)
PINES Project Director will give an overview of PINES w/links to GIL.
Room J-S
ACQ/SERIALS: Now that you're up, what's next...
(Caroline Killens - University of Georgia; Lisa Macklin - Georgia Institute of Technology)
Panel discussion -- Caroline Killens will be the primary facilitator. Topics will include workflows, check-in, binding, collapsing holdings, claims and EDI.
Room V-W
Z39.50 What is it and why do we care?
(Phil Williams - Member NISO Z39.50 Committee; Virginia Benjamin - University of Georgia)
Z39.50 (a NISO standard) facilitates queries between computers. Many implementations occur behind-the scenes and are transparent to the end user. Examples include the new GIL Universal Catalog, as well as gatewaying valid patrons from GIL to locally licensed databases such as Silverplatter and linking results from SP searches to local holdings.
A more public z39.50 presence exists in citation tools/bibliography manager software such as Endnote, ProCite, and Reference Manager which offer z39.50 "quick connect/search/direct-download" with catalogs at GIL libraries (including the new GIL Universal Catalog), the Library of Congress, and hundreds of other research libraries around the world, as well as Medline at the National Library of Medicine and additional research databases.
Once swallowed into Endnote, etc., via the z39 quick Connect, the electronic bib records, along with those imported from GALILEO databases, are available for the effortless creation of in-text citations and bibliography as students and faculty write papers, journal articles, dissertations, books, and grant proposals.
This non-technical introduction will acquaint you with the power of z39.50, its current functionalities with emphasis on GIL implementations, how it facilitates cross-database searching in University System libraries, how it aids citation tool users (featuring Endnote), and what the future holds.
Room K
Special Collections: Converting a Legacy Database
(Shelia McAlister - University of Georgia)
Panel discussion-- Shelia McAlister will be primary facilitator. Topics will include strategies and decisions for converting legacy databases into MARC records for loading into GIL.
Room T-U
4:30 - 5 pm Concurrent Sessions
ASK Endeavor
(Jane Burke - Endeavor; Sandy Piver - Endeavor; Linda Voyles - Endeavor; Phil Williams - OIIT)
This is an open session for questions for Endeavor staff.
Masters Hall
ASK Marcive
(Joan Chapa - Marcive; Randall Cravey - Georgia State University)
This is an open session for questions you have regarding Marcive Services and GIL.
Room R
5:15 - 5:45 pm ASK Your Service Site Coordinators: Two year institutions
This is an open session for questions you have for the Service Site Coordinator.
Masters Hall - (Randall Cravey - Georgia State University)
Room Q - (Bob Trotter - University of Georgia)
6:00 - 7:15 pm Dinner - Italian Theme Buffet
Georgia Center
7:30 - 8:30 pm Functional Group Sharing
Each group will have an agenda, but it will include enhancements, problem solving, staff training, training needs, and future plans. Folks should bring problems, questions, solutions, handouts, etc. for sharing.
  • Acquisitions/Serials - Room K
    (Caroline Killens - University of Georgia; Lisa Macklin - Georgia Institute of Technology)
  • Cataloging - Room L
    (David Anderson - Georgia State University; Kathy Gallo - Georgia Perimeter College)
  • Circulation - Room Q
    (Claire Colombo - University of Georgia)
  • ILL - Room Y-Z
    (Susan Morris - University of Georgia; Cynthia Frost - Georgia Southern University)
  • Media Booking - Room J-S
    (Ed Conway - Georgia Perimeter College - Rose Axton, Augusta State University)
  • OPAC - Room R
    (Judy Kelly - OIIT)
  • Special Collections - Room V-W
    (Myron House - State University of West Georgia; Sheila McAlister - University of Georgia)
8:30 - 9:00 pm Dessert Reception
Hill Atrium
9:00 pm - Functional Group Sharing continued.
Tuesday, June 5, 2001
7:00 - 8 am Breakfast - Buffet
Georgia Center Banquet Area
7:45 - 8:15 am
  • Ask Your Service Site Coordinator: Four Year, Regional, Research Libraries
    (Bob Trotter -University of Georgia)
    An open session for questions you have for the Service Site Coordinators.
    Room Q
  • Ask Your Service Site Coordinator: Four Year, Regional, Research Libraries
    (Randall Cravey -Georgia State University)
    An open session for questions you have for the Service Site Coordinators.
    Masters Hall
  • Ask Your Service Site Coordinator
    (Wendy Ellis - Medical College of Georgia)
    An open session for questions you have for the Service Site Coordinators.
    Room R
  • Ask Your Service Site Coordinator
    (Larry Hansard, Beth Johnson - Georgia Institute of Technology)
    An open session for questions you have for the Service Site Coordinators.
    Room K
8:30 - 10 am Concurrent Sessions
Evaluating Global Change and Queue Proposals
(Jenifer Marquardt - University of Georgia)
The entries in the global change queue are merely proposals for changes to headings in your bibliographic records. This presentation uses examples to illustrate the evaluation needed before deciding to accept a proposal. Conferences, uniform titles, series, multiple people covered by one heading in your database, and machine-derived authority records are some of the issues that will be examined. Presenter will also outline elements of authority records that help you in the evaluation process.
Room Y-Z
UB and ILL
(Claire Colombo - University of Georgia; Kathyrn Harnish - Endeavor)
This first part of this session will outline plans and policies for UB; The second part of this session will be an update on EndeavorÔs UB enhancement and ILL plans.
Room J-S
OPAC: Local Decisions
(Judy Kelly - OIIT; Laura Davidson -Georgia Southern University)
Room K
Reports: Public Services
Service Site Coordinators will show how to obtain canned reports for public services areas.
Room L
Reports: Technical Services
Service Site Coordinators will show how to obtain canned reports for technical services areas.
Room Q
Bibliographic Access to Electronic Resource and a Report from the GALILEO Electronic Resources Access Study Group
(Susan Curtis - University of Georgia; Betsy Griffies -State University of West Georgia)
Bibliographic access to digital objects is a growing concern as libraries move to share their special collections over the Internet. The Digital Library of Georgia has embarked upon several digitalization projects which include slides, maps, manuscripts, and drawings. To download bibliographic descriptions of each digital object would quickly overrun our library catalogs; perhaps causing users needless frustration as they seek print materials. Likewise, the decisions regarding loading book and journal aggregator records for the individual titles in their collections are influenced by the inevitable need to provide record maintenance. A suggestion has been made that a 36th GIL catalog be reserved for bibliographic records for electronic objects. This session would explore this suggestion proposal and clarify the ramifications for users at the individual institutions. The session would also include a brief report from the GALILEO Electronic Resources Access Study Group.
Room R
Universal Catalog/Universal Borrowing: An Overview
Members of the UC/UB Task Force and the UC/UB beta libraries will discuss methods for searching the Universal Catalog and the decisions behind the UC and the development, plans, etc. for Universal Borrowing.
Room V-W
10:00 - 10:30 am Break
10:30 - 11:30 am Concurrent Sessions (Functional Group Sharing continued)
Implementing UB
(Claire Colombo - University of Georgia; Tom Frieling - Bainbridge College; Ray Calvert - Coastal Georgia; Kristy Stephens- Medical College of Georgia; Cynthia Fears - Columbus State University)
Discussion about Universal Borrowing functions and implementation in the beta test libraries.
Room R
Encompass
Masters Hall
11:45 am - 12:45 pm General Session II
J.B. Mathews, SREB Consultant, SOLINET Board, former Vice Chancellor for Information Technology
Masters Hall
12:45 - 2:00 pm Lunch - Soup & Sandwich w/vegetarian options
Committees - lunch will be for everyone, but the committees should to sit together and do a working lunch to review what needs to be done, re-enhancements and other things.
Banquet Area
2:00 pm Adjourn

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