Reversals of Checks/Advices Issued in Version 7.02

Posted August 10, 2001.
PeopleSoft HRMS 7.51 Known Issues and Information:

Please review and distribute as need the following issue concerning reversals of checks/advices issued on 7.02.

This information will also be available at the USG-EAS-HRMS/GeorgiaFIRST Website: http://www.usg.edu:8087/HRMS - Documentation - Read Known Issues and Information.

Reversals of checks/advices issued on 7.02

To assure proper posting into accounting of employer paid taxes for reversals of checks/advices issued on 7.02 the following steps must be taken after Paycheck Distribution and before running the GL Interface for each employee who has a reversal of a check/advice originally issued on 7.02:

1. Go to Compensate Employees > Manage Payroll Process > Use > Paycheck Distribution > Tax Distribution.
    
2. Scroll down on the outer scroll bar until you locate tax class = OASDI/ER.
    
3. Make the following entries:
    
   • Fiscal Year = The fiscal year the original check was issued.
      
   • Period = Month of the FISCAL YEAR that the original check was issued. (July = 1, August = 2, etc.).
      
   • Current Tax = amount of employer paid FICA on this reversal. (It should equal the amount hard coded into the panel above.)
      
   • Account Code = the department's account code where the FICA should be charged, ending in TTTTT. This should match the Dept. Budget Table row for this position/position pool.
      
   
   
4. Save the panel.
    
5. Scroll down the outer scroll bar and do the same for Med/ER (FICA/MED).
    
6. Run the GL Interface for the payroll.
    
7. Check the employees having reversals and make sure there is a credit entry for FICA, FICA/MED to the department and a debit entry into the "Fund 90" account for each employer paid tax.

A permanent fix for this issue is being developed. Please continue to use this workaround until notified that a fix is in place.