Check Reconciliation Process - BORR015A
Posted August 1, 2001.
PeopleSoft HRMS 7.51 Known Issues and Information:
This information is also available at the USG-EAS-HRMS/GeorgiaFIRST Website: http://www.usg.edu:8087/HRMS - Documentation - Read Known Issues and Information.
The following modifications to the Check Recon Process were omitted in the 7.51 upgrade:
- The Check Recon Process (Pay015A) has been modified to reconcile $0 checks that have been confirmed. These checks will never come from the bank, and therefore would have always been outstanding.
- The Check Recon Process has also been modified to reconcile checks with differing amounts, but still display on an error listing. Before, these checks could never be reconciled because the bank had a different amount than PeopleSoft.
To keep these checks from appearing on the next month's outstanding report, you will need to manually reconcile the checks listed on the "Error Listing" that have differing amounts. You will need to select Go => Board of Regents => BOR Payroll => CheckRecon => Check Recon Adjust, type in the paycheck number that needs to be manually reconciled and click "OK". On the Check Recon Adjust panel, you will need to check the "Paycheck Cashed and Reconciled" box and then save the change. You will need to do these steps for every check listed on the "Error Listing" report.
For balancing you could take two different approaches:
- Take the "Total Amount" from the Outstanding Checks report and subtract the total of the "Amount" field from the Error Listing report and carry the difference that the check was cleared for whether it be positive or negative.
- Take the "Total Amount" from the Checks Reconciled from Bank Checks File report and add the total from the "Amount" field on the Error Listing report and carry the difference that the check was cleared for whether it be positive or negative.
If you have questions, please contact OIIT Customer Services at http://www.usg.edu/customer_services or call 1-888-875-3697, or by e-mail at .