BORIF03 - Continuous Audit for 4th Quarter FY02
Posted July 9, 2002.
BORIF03 - Continuous Audit for 4th Fiscal Quarter 2002
OIIT has confirmed several errors with the creation of the Continuous Audit file directly linked to the Fourth Quarter reporting component.
- Employees under the "Inactivated during 1st, 2nd, 3rd quarter" heading are being duplicated under the "Inactivated during 4th qtr column" heading - the dollar amounts are correct for the 4th quarter, and identical in both entries.
- Employees with concurrent jobs who were inactivated during the 4th quarter in one job are showing up as inactivated, even if they are still active in another job. They should default to active as long as they are active in at least one job.
- Some employees under "Inactivated during 1st, 2nd, 3rd qtr" are in fact terminated in the 4th quarter and vice versa.
- The BORIF03A log file is currently listing employees with zero earnings for the 4th qtr who were terminated at any time in the fiscal year as "Audit Earnings = 0". These employees are not being loaded into the temp table, when they in fact should be. Normally, this report would only return errors on active employees with zero earnings for the current quarter.
- The procedure used to calculate Time-Months for M01, B06, B07 & B08 employees does not actually tabulate the period over which wages were paid. Because the hourly rate at fiscal year end is used in a formula to arrive at the Time-Months for these paygroups, Time-Months for employees who have salary increases during the fiscal year will be slightly understated. For all other pay groups, a separate routine in BORIF03A counts the number of months an employee has a retirement accumulator balance.
OIIT has requested and recieved from the State Department of Audits an extension until August 15th for the reporting deadline for the University System of Georgia. A release will be announced to update the Continuous Audit process and eliminate these errors. Users should not send their Continuous Audit files at this time until further notice. Users who have already sent their Continuous Audit files will be able to resend their files once the upgrade has been released.
If you have any questions, please contact OIIT Customer Services at 1-888-875-3697 or HelpDesk@usg.EDU.