Summer Subset Deductions Not Taken for Summer Faculty

Posted June 3, 2003

Please review and distribute the following issue as needed:

In order for the Summer Subset to be taken for summer faculty, the Deduction Taken field on the PS_EMPLOYMENT table must = R (No Override). We have identified a bug in the hire process that will set the Deductions Taken field to "D" on the PS_EMPLOYMENT table when the hire panels are saved. This also happens when the panels to hire an employee into a concurrent job are saved.

A Deductions Taken field value = D on the PS_EMPLOYMENT table will override the Deductions Taken = Subset value on the Pay Calendar and cause the employee's normal deductions to be taken. We have traced this bug to PeopleSoft's Deductions Override Process included in the 2.14 release on 12/5/02. All employees hired after the 2.14 release will have Deductions Taken = "D".

The 2.20 release will include a fix that will make the Deduction Taken field default = "R", No Override.

Note: The fix in Release 2.20 will correct the default in the Deductions Taken field for those employees hired after the release is applied. The fix does not correct the PS_EMPLOYMENT table for current employees or employees hired from this date until the 2.20 release.

To correct the Deduction Taken field for current employees:

1. Query the PS_EMPLOYMENT table, making the criteria any employee who has Deductions Taken = "D". You may join this table to the JOB table and further refine your criteria by including EMPL_STATUS = A, L, and Q. This will give you the Deductions Taken field value for all active and retired employees, and all employees on leave of absence. You may also request Paygroup as one of your field selections from JOB to determine the employee's paygroup.
    
2. Correct the Deductions Taken field value by going to Maintain Payroll Data>Use>Payroll Data 2>Correction. Correct the Deductions Taken radio button selection to "No Override" and save the panel. Saving this panel will correct the value on the EMPLOYMENT table. Since the SUM Pay Calendars are run with "Subset" deductions taken, you will want to correct these employees first to make sure their deductions are correct when the summer payroll is processed.
    
3. If you have already created your summer paysheets, you can run the Pay Unsheet process, make your Payroll Data 2 corrections, and run the Paysheet Creation process again for the summer payroll.
    
4. If you have created paysheets and have made too many adjustments to start completely over in the process, there is a workaround that will affect the one payroll only. Identify the employees whose Deductions Taken field on the payline = Deduction. Click off the Job Pay check box on the Paysheet panel for the employee. Go to the Paysheet One-Time Deductions panel and set the Deductions Taken field to Subset. Enter the subset "SUM" into the Subset field. Save the panel. The deductions identified in the SUM subset will be taken for this employee in this payroll only.

To correct the Deductions Taken field for any employees hired from this point until the 2.20 release:

1. Correct the Deductions Taken field value by going to Maintain Payroll Data>Use>Payroll Data 2>Correction. Correct the Deductions Taken radio button selection to "No Override" and save the panel. Saving this panel will correct the value on the EMPLOYMENT table.

If you have any questions, please contact OIIT Customer Services at 1-888-875-3697 or HelpDesk@USG.EDU.