TAX960FD - Submitting multiple files electronically to SSA

Posted April 1, 2002.
PeopleSoft HRMS Known Issues and Information - 04/01/02

TAX960FD - Submitting multiple files electronically to SSA.

TAX960FD creates a file(s) for SSA submission of W-2s using the setup on the MMREF Parameters panel. If Reporting Medium = Diskette, the program will automatically create multiple files if there is more data than can fit on one diskette. This is the correct setup for filing on Diskette.

If the MMREF file is to be submitted electronically to SSA, Reporting Medium = None should be selected on the MMREF Parameters panel. This will cause one continuous file to be created for submission electronically on the SSA web site.

The SSA web site will allow multiple files to be submitted, but each file will be read by SSA as separate submissions from different business entities. SSA will not accept multiple files from one business entity via electronic filing on the web. If your institution has submitted multiple files, you will receive a letter referencing each file from SSA stating that there are errors in the files and they have not been accepted. If your institution submitted one file electronically, you should not have any problems with the acceptance of the file.

This problem can be resolved by contacting an SSA representative at the phone number on their letter. SSA will work with you in deleting the multiple files and will allow you to resubmit. The files can be resubmitted by appending one to the other or the MMREF Parameters can be changed for electronic filing and TAX960FD can be rerun.

If you experience this problem and have any questions or need assistance in speaking with SSA, please contact OIIT Customer Services at 1-888-875-3697 or HelpDesk @usg.EDU.