Bank Mergers, Maximum Yrly Deductions on Medical FSA, and BCBS Audit Process

Posted March 12, 2003
Bank Mergers, Maximum Yrly Deductions on Medical FSA, and BCBS Audit Process

Please review and distribute the following three issues as needed:

1. Bank Mergers/Check Reconciliation Process
2. Maximum Yearly Deduction for Medical Flexible Spending Account
3. Blue Cross/Blue Shield Audit Process

Bank Mergers/Check Reconciliation Process

Institutions receiving bank files from Wachovia for use in the paycheck reconciliation process should check to ensure that the account number in the bank file is consistent with the account number on each Pay Group Table. Even though Wachovia may continue to accept checks and direct deposit files created with a pre-merger account number, the account number on the Pay Group Table must be consistent with the account number in the electronic file in order for the reconciliation program to function correctly. Otherwise, all the checks with the new account number from the bank file will be placed in the Pay_Check_Due table when the Bank Reconcilliation process is run.

Maximum Yearly Deduction for Medical Flexible Spending Account

Please verify that the maximum yearly deduction field for the MEDCAB Flexible Spending Account deduction is populated with the deduction limit set by the institution. It has come to our attention that some institutions may have $3600.00 in this field which reflects the amount in the model database but not necessarily the amount decided upon by the institution.

Although the IRS limits the annual contribution for dependent care accounts to $5000, companies can set their own limits for the medical flexible spending accounts. Therefore, the maximum at each institution may be different.

Navigation Path: Go>Define Business Rules>Define Payroll Process>Setup 1>Deduction Table>Deduction Table 4>Correction. The current row should have an effective date of 01/01/2003. Correct the maximum yearly deduction amount if necessary and save the panel.

Blue Cross/Blue Shield Audit Process

On the last calendar day of every month, Blue Cross/Blue Shield of Georgia (BCBSGA) will extract a file from QCare for all enrollment data current as of the last day of the month, per business process BEN150. They will then make those files available for all institutions to pick up via the BCBS Data Download process within three (3) business days. When the files have been made available, a message is automatically posted to the USG-BCBS-L listserv that looks like this:

User can then use the BCBS Data Download process at any time after this message is posted to retrieve the file produced for the last day of the preceding month.

A reminder that the business process BEN150 has changed substantially and all users are encouraged to review the business process at http://www.usg.edu:8087/HRMS to insure that they are using the most current version. Otherwise, users may receive inaccurate results.

If you have any questions, please contact OIIT Customer Services at 1-888-875-3697 or HelpDesk@USG.EDU.