KI0019 - FY2005 Department Budget Tables for Group 1 – Employer Contributions of Deductions/Taxes for Employees with Earnings from Multiple Departments

Revised: Aug 12, 2004

Number: KI0019      Status: release 3.03

Because the Default Funding Source Option = "ACTUAL" and the Account Overrides checkboxes are checked “ON” in the FY2005 DEPT_BUDGET_DT tables, Actuals Distribution is distributing the employer contributions of deductions and taxes to the same account as the earnings for the employee. The Review Actuals Distribution Deductions and Taxes pages will display a salary/wages account. THESE ARE NOT THE ACCOUNT CODES USED IN THE GL INTERFACE. For taxes, the GL Interface always assigns the account code for taxes in direct proportion to earnings. For deductions, the GL Interface replaces the numbers in positions 13 – 18 with the six digit account code found in the Expense Accounts – Non Commitment Accounting field on the Process page in the Deduction Table for the non-taxable benefit. For the majority of employees this number is correct. IF AN EMPLOYEE HAD EARNINGS CHARGED TO MULTIPLE DEPARTMENTS IN PAYROLLS PROCESSED FOR FY2005, THE EMPLOYER CONTRIBUTION FOR DEDUCTIONS WOULD HAVE BEEN CHARGED TO THE SAME DEPARTMENT AS THE EARNINGS IN THE SAME PROPORTION AS THE EARNINGS. Please review the employer contributions for deductions for employees with split earnings and make journal entries to correct the charges where necessary. A program will be run in the next release that will change the values of the Default Funding Source Option and the Account Overrides fields. Employer contributions for benefits for payrolls processed after the release will distribute to the correct account. To correct the DEPT_BUDGET_DT table manually and not wait for the automated process, execute the following: Go to Set Up HRMS>Product Related>Commitment Accounting>Budget Information>Department Budget Table>Correct History. Open the Dept Budget Date page for each FY2005 Department Budget Table row. Change the Default Funding Source Option value in the Funding Defaults group box to “No”. Uncheck all Account Overrides boxes and then save the page.

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