Fiscal Affairs

Strategy and Fiscal Affairs Division

Research and Policy Analysis Public Private Partnerships (P3 RFQC) Finance Accounting and Reporting Strategic Sourcing/Procurement Business Services Budgeting

Research and Policy Analysis (RPA) analyzes higher education and related state and national policy issues and their impact on the University System of Georgia. The research conducted by RPA focuses on students, curriculum, and faculty.

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The Board of Regents of the University System of Georgia (USG) has launched Phase I of its Public-Private Partnership (P3) initiative for on-campus student housing. Please see the P3 website for the RFQC and all information related to this procurement.

Public Private Partnerships (P3) »

With limited State funding focused on academic needs, institutions have alternative funding mechanisms to provide and maintain student-related support facilities. Facilities include student housing, student centers, student recreation facilities, some athletic venues, and parking decks that can be supported by a self-liquidating revenue source, in partnership with affiliated foundations. The Office of Fiscal Affairs works closely with the institutions and foundations to help them navigate the complex transactions required to develop and construct alternatively financed facilities. We also develop and maintain policies and procedures and review the public private ventures portfolio and financial operating data for each project, in conjunction with Facilities.

ADDITIONAL RESOURCES

Accounting and Reporting supports the Office of Fiscal Affairs and the University System of Georgia by providing leadership and guidance to USG Institutions on accounting policies and procedures and related reporting. This is accomplished by:

  • Employing sound accounting policies and procedures,
  • Providing assistance to USG institutional personnel to guide the reporting process for the Annual Financial Report and the Budgetary Compliance Report,
  • Preparing the consolidated Annual Financial Report (AFR) and Budgetary Compliance Report (BCR) for the USG for submission to the Department of Audits and Accounts (DOAA), the State Accounting Office (SAO), and the Board of Regents (BOR),
  • Serving as primary liaison between the DOAA, the USG institutions and the BOR for all financial audit issues,
  • Updating and maintaining the Master Chart of Accounts, and
  • Chairing the USG Accounting Issues Committee to ensure that emerging accounting issues are discussed and addressed and that consensus is developed among USG institutions in accounting approach.

System Procurement services pursue strategies which provide the opportunity to generate and redirect savings through the coordination of the procurement activities of the institutions of the University System of Georgia relevant to standards, aggregation of purchasing power and negotiation of contract terms.

Business Services provides the highest quality financial and office services to all customers of the University System Office. Our customers include employees, Regents, legislators, government agencies, auditors, vendors and grantors.

What we do…

  • Provide accurate, timely and meaningful financial information that supports decision making for the University System Office.
  • Provide good stewardship of resources for the constituents of Georgia and grant sponsors.
  • Safeguard assets in compliance with regulatory requirements.
  • Employ good business practices in our own department and encourage and assist members of the University System office in doing likewise.
  • Take personal ownership in helping find answers to questions and solutions for both University System Office personnel and those external to the System Office
  • Mail Services

    Office Services provides Mail Services to the University System Office and works in collaboration with the United State Postal Service (U.S.P.S.), United Parcel Service (U.P.S.), Federal Express (FedEx) and several local courier services to ensure that letters, parcel and large packages are received and delivered daily. All processes and procedures are regulated per U.S.P.S and U.S. Homeland Security mandates. For assistance please contact one of the staff in Office Resources.

  • GBA/Tenant Service

    Office Resources provide a wide range of tenant and facility management services in collaboration with the Georgia Building Authority with regards to general facility maintenance issues as well as special renovation projects and services. All tenant issues can be reported directly to GBA Maintenance at: http://maintenance.gba.ga.gov/, by phone at: (404) 463-4357 and by calling Office Resources directly.

  • Check Log

    Office Resources is responsible for receiving and logging in payments by check, or in limited circumstances, cash payments to the Board of Regents. Please bring payments to the 7th floor, Suite 7096. Any of the staff can provide assistance. Receipts are provided upon request

  • Property Management

    Office Resources has a Property Management program in place that is responsible for the accountability of all property purchased, received, and disposed. This Program handles inventory for capital asset and non-capital asset items. For questions and concerns with regards to non-asset property contact: Vernon Davis at 404-962-3226.

  • Printing Services

    Office Resources provides several options for printing and publishing design services.

    • In-house Printing is available through the use of the many high volume printers available throughout the agency. Many of these units allow desktop printing. Both black & white and color printing are available with various printing finishing.
    • Just-In-Time Printing is available through contracted vendors and Georgia Correctional Industries (which is a government mandatory source). Both entities provide a variety of printing processes and finishes. Contract Printing is provided via DOAS Purchasing through the process of open market bids for a variety of printing and design needs.
    • Printing/Presentation Facility: Office Resources provides a small printing area for all departments that is housed in suite 7096. This space consists of black & white copiers, binding equipment, typewriter, laminating equipment, and folding equipment just to mention a few. These items can only be used within the Office Resource area so that they are always available to the BOR staff.
  • Property Management

    Office Resources has a Property Management program in place that is responsible for the accountability of all property purchased, received, and disposed. This Program handles inventory for capital asset and non-capital asset items. For questions and concerns with regards to non-asset property contact: Vernon Davis at 404-962-3226.

  • Office Supplies

    Office Resources provides the Board of Regents with a variety of supplies.

    • Open-Shelf Supplies are available in Office Resources on an availability basis. Most of the supply items available are new and lightly used recycled items. We do stock staple items like copy paper, mailing supplies, toners, electronic storage formats, pencils, pens, BOR stationery just to mention a few.
    • Departmental Supply Orders are available to all departments via the Office Supply Request Form

    Departments may order any supplies needed from the following vendors:

    Staples Office Supply
    1640 Phoenix Blvd., Suite 250
    Atlanta, GA 30349
    steve.levine@staples.com

    The Office Supply Request Form once completed must be signed by a department head for approval, and then forwarded to Business Services for budget checking and approval. Office Resources will then place the order, receive the shipment and deliver the goods to the respective department. Special services requests are also handled by Office Resources (e.g. glass purchase, furniture repair, promotional items, and stamps). Feel free to contact the staff in Office Resources with questions and concerns.

  • Access Control (Key Control)

    Office Resources manages the distribution of the office keys for the Trinity/Washington building in collaboration with the department of Human Resources. Replacement keys may be ordered here, at a charge covering the replacement cost. Keys should be returned to Office Resources upon departure of an employee. Office Resources maintain an active data base of key

  • Equipment Management

    Office Resource is responsible for the maintenance of all standard office equipment for the Board of Regents. This includes but is not limited to copiers, typewriters, and fax machines. Office Resources also offers a variety of items for check out such as, easels, televisions, DVD players, dictation equipment, projector screens, overhead projectors, to mention a few. These items can be reserved via MicroSoft Office Outlook.

  • Meeting Room Management

    Office Resources is responsible for the maintenance and basic set-up of the training, meeting and conference rooms available to the Board of Regents staff. Board of Regents staff and departments are responsible for all preparation for special meetings on and off site. Pre-arranged services for heavy moving and/or reconfiguration of meeting space will be outsourced to the Georgia Building Authority (Office Resources staff are not allowed to perform these kinds of duties). Office Resources can assist departments with these requests if received 10 to 15 business days before the scheduled event. Please contact the Office Resources staff for detailed information. Note: Assistance with Audio Visual System Office meeting room, i.e. projection systems, network connectivity, or other technology related needs can be obtained from the Technology Services & Solutions department. The TSS department can be reached by calling 404-962-3333 or sending an email message to tss@usg.edu.

  • Transit Card Service

    Office Resources provides for the purchase of transit cards on Atlanta’s major transit systems to University System Office employees and consultants. These can be paid for monthly by personal check (for consultants) or by payroll deduction (for employees). Please contact any of the Office Resources Staff for details.

The Budget Office supports the University System’s highest priorities by identifying, projecting, allocating, and managing the central resources available for operating and capital expenditures. This is accomplished by:

  • Employing sound budget projection and allocation practices, making reasonable resource allocation recommendations, and providing financial planning that informs executive management decision-making and strategic planning processes.
  • Working with each institution and other organized units to guide the annual budgetary process, embrace efforts of process simplification, create an open budget environment, and develop innovative solutions.

About the Budget Process

Each fiscal year the Georgia General Assembly allocates funds to higher education. After the bill is passed and signed by the Governor, a significant amount of work goes into decisions that determine where and how the funds are spent.

Budget Allocations

The Board shall make the allocation of funds to the institutions at the April meeting or the next regular meeting following the approval of the Appropriations Act or as soon thereafter as may be practicable in each year, per BOR Policy 7.1.1.

Operating Budget

Each institution of the System shall prepare an operating budget for educational and general activities and an operating budget for auxiliary enterprises of the institution for the fiscal year within the limit of funds allocated plus estimated internal income of the institution, per BOR Policy 7.2.3.

Budget Amendments

Institutions are authorized to amend their annual operating budgets without prior approval of the Board of Regents except that any amendment which exceeds $1 million and involves state general fund appropriations, auxiliary enterprise funds or student activity funds shall be submitted to the Board of Regents for approval. Prior Board of Regents approval shall not be required for any budget amendment involving special purpose state funds, non-state funds, or internal revenue sources. Institutions shall be required to report quarterly on all budget amendments to the University System chief fiscal officer under procedures developed by his/her staff, per BOR Policy 7.2.4.