Business Procedures Manual News & Announcements
Updated Section Posted
Section 4.0, Travel, has been updated and the revised PDF file has been posted. Please update your manuals accordingly.
The following change has been made:
Page 4-18: In Section 4.5.3, Mileage Reimbursement Rates for Use of Personal Vehicles, the Tier 1 rate for automobiles has been changed from $0.485 to $0.505 per mile.
Posted: 04-04-2008
Updated Sections Posted
Section 13.0 - Financial Management and Information Systems has been revised, and the Introduction and Table of Contents has also been revised to reflect these changes. The updated PDF files for all sections have been posted. Please update your manual accordingly.
The affected pages are:
Introduction and Table of Contents:
Page i: Paragraph 1 of the Forword has been revised to correct the current number of 4-year State Universities (from 4 to 7) and of 2-year State Colleges (from 12 to 9).
Section 13.0:
Page 13-1: Corrected the number of teaching institutions from 30 to 31 in Paragraph 4 of the Introduction.
Page 13-5: Updated Section 13.3 GeorgiaFIRST PeopleSoft Institutions to include revised institution names and a new institution.
Page 13-9: Updated Section 13.5 GeorgiaFIRST PeopleSoft HRMS to add the new Employee Self Service functionality.
Posted: 01-18-2008
Updated Section Posted
Section 4.0, Travel, has been updated and the revised PDF file has been posted. Please update your manuals accordingly.
The following change has been made:
Page 4-8: In Section 4.3.1, Per Diem Allowance for Meals Associated with Overnight Travel within Georgia (General Rules),under the Day of Return, Item #3, "If an employee returns from an overnight trip after 7:30 pm, the employee is eligible for per diem for lunch on the day of return." has been corrected to read: "If an employee returns from an overnight trip after 7:30 pm, the employee is eligible for per diem for dinner on the day of return."
Posted: 07-26-2007
Updated Sections Posted
Sections 07.0 - Capitalization and 18.0 - Major Repair and Rehabilitation Funds and GSFIC Projects Mangaged by Institutions have been revised, and the Introduction and Table of Contents has also been revised to reflect these changes. The updated PDF files for all sections have been posted. Please update your manual accordingly.
The changes to these sections follow.
Introduction and Table of Contents
Pages x and xi: The page numbers have been revised as needed. Section 7.1.5 has been renamed Leased Land, Buildings, and/or Equipment.
Page xv: Section 14.2.3 has been corrected to read: Fund 62000 - Payroll Operations from Fund 6200.
Page xvii: New Sections 18.3.1 State Appropriated MRR and 18.3.2 GSFIC-Funded MRR and Institution-Managed Projects have been added, and the page numbers have been revised as needed.
Section 07.0 - Capitalization
Page 7-4: Section 7.1.5 has been renamed Leased Land, Buildings, and/or Equipment. A new note has been added to Item #3 regarding leases with annually renewable lease terms.
Pages 7-4 through 7-9: Section 7.1.6, Calculation of Leased Asset and Liablility Amounts, has been extensively revised with three new examples of Capital Leases.
Page 7-17: The last two sentences in the Note for capitalizing a replacement for Constructed Buildings have been slightly revised with an example of capitalized versus a non-capitalized replacement.
Section 18.0 - Major Repair and Rehabilitation Funds and GSFIC Projects Mangaged by Institutions
Page 18-1: The first paragraph of the Introduction has been revised to include State Appropriations as a funding source. The second paragraph has been revised to clarify how certain other construction projects are funded and accounted for.
Pages 18-4 through 18-7: Section 18.3, Project Payment Process, has been extensively revised. Section 18.3.1, State Appropriated MRR, covers the guidelines for managing the accounting process for state-appropriated MRR expenditures. Section 18.3.2, GSFIC-Funded MRR and Institution-Managed Projects, covers the guidelines for managing the accounting process for GSFIC-funded MRR and institution-managed projects.
Page 18-8: The first item in section 18.4, Procedures for Year-End Encumbrances, has been revised to clarify that entries are listed in Item #1 are not required for MRR encumbrances that are funded by State appropriation.
Posted: 07-16-2007