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Business Procedures Manual

24.1 Establishment of Fees

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All requests for the establishment, modifying or repurposing of mandatory fees must follow BOR Policy 7.3.2.1, which states in part, “Proposals submitted by an institution to increase mandatory student fees, proposals to create new mandatory student fees, or a change in the purpose of a mandatory fee, shall first be presented for advice and counsel to a committee at each institution composed of at least fifty percent (50%) students, except in special circumstances when a general purpose fee is instituted system-wide by the Board of Regents (BoR Minutes, June 2009, revised May 2010)”.

A change in the purpose of a mandatory fee includes any instance where the original purpose for the fee has expired or institutional priorities have changed. An example of an expiration of purpose would be a fee charged to finance lease payments of a student recreation center where the term of the lease has expired. In this instance, the mandatory fee must either be rescinded or submitted to the Board of Regents (Board) for a requested repurposing. An example of a change in institutional priorities would be a fee that was originally approved to support construction of a student center, but later repurposed to fund a parking deck. In either case, the advisory committee should review the change(s) and provide recommendations to the President.

As a matter of practice, when drafting requests for new fees or changes to existing fees, institutions should include pertinent information such as expected revenues, use of increased revenues and any applicable sunset dates and information on how the use of the fees will be monitored to ensure fees are spent according to the approved purpose.

Before submitting a new fee request to the Board for approval, institutions are encouraged to engage the student body to gauge student support. Demonstrated student support is viewed as a positive factor when considering whether to approve an institution’s fee request.