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Business Procedures Manual

20.2 Periodic Financial Reports

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20.2.1 Data Warehouse Financial Information

Data warehouse financial information is submitted on budgets, revenues, and expenditures and is aggregated at the account balance level based on the Chart of Accounts approved by the University System Office.

  • Submit to: The USG by the Numbers web site found at http://info.usg.edu. User documentation is available on the site.
  • Submission Date(s): By the tenth working day of the month

20.2.2 Gifts Valued Over $100,000

Section 7.4 of the BoR Policy Manual mandates that the Board must accept on behalf of any University System of Georgia institution gifts, bequests, agreements, or declarations of trust in those instances where the initial gift or trust estate is valued at $100,000 or more. Additionally, gifts of real property to any USG institution where the initial value is $100,000 or more shall require prior Board approval.

  • Submit to: Contact the Assistant Director for Financial Systems and Services for more information.
  • Submission Date(s): There is no specific due date. Approval should be requested as gifts are received.

20.2.3 IPEDS (Integrated Postsecondary Education Data System) Reports

This is a federally mandated data collection system that accumulates a variety of educational statistics and trends.

  • Submit to: The Strategic Research and Analysis department of the University System Office, which also sends additional information and guidance at each collection period.
  • Submission Date(s): Due dates vary by year, but data are collected each spring and fall.

20.2.4 Small and Minority Quarterly Vendor Report

This report is a web application report that collects institution project funds distribution based on specific small and minority criteria.

  • Submit to: The External Activities and Facilities department via the following website: https://www.usg.edu/usgweb/mvr/ (login required)
  • Submission Date(s): Quarterly

20.2.5 Grants and Contracts with Nonprofit Organization Reports

This report details grants or contracts with nongovernmental nonprofit organizations.

  • Submit to: The Department of Audits and Accounts via the following website: http://www.audits.state.ga.us/internet/nalgad/npo_form.html.
  • Submission Date(s): Quarterly

20.2.6 ICAPP Project Compliance Report

This report provides financial information and analysis on Intellectual Capital Partnership Program (ICAPP) funded projects in accordance with ICAPP program compliance requirements. The required electronic form is sent via email to each institution’s ICAPP Liaison Officer for completion and submission.

  • Submit to: The Business Affairs Manager – USO Office of Economic Development
  • Submission Date(s): At the end of each semester

20.2.7 ICAPP Final Evaluation Report

This report provides FINAL financial information and analysis on ICAPP funded projects in accordance with ICAPP program compliance requirements. The required electronic form is sent via email to each institution’s ICAPP Liaison Officer for completion and submission.

  • Submit to: The Business Affairs Manager – USO Office of Economic Development
  • Submission Date(s): At the end of each funded project

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