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Business Procedures Manual

20.4 Facilities And Environmental Safety Reports

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20.4.1 Report on Rented Space

This report lists all space leased by the institutions.

  • Submit to: Assistant Vice Chancellor, Facilities via mail or fax
  • Submission Date(s): Annually with capital outlay submittal

20.4.2 Housing Leases Report

This report is a financial review of privatized housing.

  • Submit to: Assistant Vice Chancellor, Facilities via mail or email
  • Submission Date(s): Annually, date to be determined

20.4.3 MRR, Capital and Construction Projects Status Report

This report is a record of the status of MRR, Capital, and Construction projects.

  • Submit to: Administrative Specialist, Facilities via mail or fax
  • Submission Date(s): Bi-monthly
    • September 15th
    • November 15th
    • January 15th
    • March 15th
    • May 15th
    • July 15th

20.4.4 A/E Contract Report

This report is a record of professional design contracts awarded during the previous month.

  • Submit to: Administrative Assistant, Facilities by mail, fax, or email
  • Submission Date(s): Monthly on the 15th

20.4.5 Actual MRR Expenditures Report

This report is a verification of spending of MRR funds by institution.

  • Submit to: Administrative Specialist, Facilities by mail or fax
  • Submission Date(s): Annually on July 31st

20.4.6 Facilities Inventory Report

This report is a record of institutional building space classification, usage, and condition. The information in this report provides the facilities information used in the funding formula.

  • Submit to: OIIT Banner program via email
  • Submission Date(s): Semi-annually, March and October

20.4.7 RTK Chemical Inventories Report

This report is a complete chemical inventory from each USG institution.

  • Submit to: Environmental Health and Safety Program Manager, Facilities via mail, fax, or email
  • Submission Date(s): Semi-annually, January 1st and July 1st

20.4.8 Emergency Action Plans

These reports are updates to the USG institution Emergency Action Plans.

  • Submit to: Director of Administrative and Compliance Policy, Facilities via mail or email
  • Submission Date(s): Annually

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