Business Procedures Manual

Essential business procedural components for University System of Georgia institutions.

Section 2 Introduction

(Last Modified on August 24, 2010)

The University System of Georgia (USG) uses a uniform coding scheme for the Chart of Accounts at all institutions. This uniform coding scheme is designed to allow standardized reporting for the entire system. The coding scheme was developed to allow classification of revenues and expenditures in accordance with guidelines developed by the National Association of College and University Business Officers (NACUBO).

The chart of accounts coding scheme is comprised of the following Account Number Segments:

  • Fund Group
  • Function Code
  • Funding Source Code
  • Department
  • Project Indicator
  • Account Code
  • Budget Period

These Account Number Segments are not prescribed to be used in any certain order. The accounting software being utilized by the institution will probably determine the order.*

*Note: Since the majority of the USG institutions utilize the PeopleSoft Financials software, this manual will also describe the Account Number Segments (chartfields) as they are referenced within PeopleSoft Financials:

  • Fund Group is referenced as “Fund Group”
  • Function Code is referenced as “Program Code”
  • Funding Source Code is referenced as “Classification Code”
  • Department is referenced as “Department”
  • Project Indicator is referenced as “Project ID”
  • Account Code is referenced as “Account”
  • Budget Period is referenced as “Budget Period”
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