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Business Procedures Manual

19.4 Automated System For Delivering State Appropriations to Institutions and Public Libraries

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19.4.1 Cash Draws from the Treasury to Institutions

The University System Office (USO) will deliver via the ACH banking system a sum equal to 1/12th of the total original appropriation to each institution on a monthly basis. This delivery of cash is timed to arrive in the institution’s bank account on the 10th business day of the month.

The mechanics of this delivery system require that the USO draw from the state treasury the amount to be disbursed to the institutions for the month. This monthly draw from the state treasury is placed in the USO’s bank account a few days prior to the 10th business day. ACH software is used to move the institution’s cash draw from the USO’s bank account to the institution’s bank account on the 10th business day.

For additional increases during the fiscal year, funds are drawn from the state treasury and placed into the USO’s bank account in a similar manner as described above. For these increases, however, checks are issued and mailed to the institution.


19.4.2 Cash Draws from the Treasury to Libraries

The Georgia Public Library System (GPLS) provides spreadsheets to the University System Office a few days prior to the 10th business day indicating amounts to be sent to each library. Funds are drawn down from the state treasury and then distributed to the libraries in the same manner as for the institutions.


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