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Business Procedures Manual

14.3 Agency Account Services

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The following services may be available to agency account principals such as individuals, faculty/staff/student organizations, and other entities as described in Section 14.5, at the discretion of individual institutions, with proper prior written approvals:

  • Cash receipting and disbursing services.
  • Using campus service departments, where the amounts charged for such use are based on the standard recharge rates for the services of the department involved.
  • Purchasing goods and services through the campus Purchasing department, with adherence to all state purchasing laws, rules, and regulations.
  • Using an institution-issued Purchasing Card for Study Abroad program expenses as described in BPM Section 21.4.

Note: While an institution may permit use of agency fund account services as outlined above, agency fund account expenditures are subject to sales tax unless the agency account principal can provide documentation proving a sales tax exemption.

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