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Business Procedures Manual

13.5 GeorgiaFIRST PeopleSoft HRMS

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The GeorgiaFIRST PeopleSoft HRMS application model is a fully integrated, Oracle-based technology suite of software applications used to maintain and process human resource and payroll related information. The HRMS system includes the following modules/functions:

  1. Benefits: Used to maintain employee and dependant/beneficiary information, including health, life, disability, and leave benefits.

  2. Deductions: Used to establish employee’s general, annuity, and savings bond deductions, establish direct deposit, establish federal and state tax distribution, and garnish wages. Employer matching deductions, such as FICA and retirement, are also established in this function.

  3. Employee Self Service: Allows employees to manage their personal information without the need for emails and phone calls to Human Resources or Payroll.

  4. Hiring: Used to place a person into a position(s), change personal and job data, process additional pay, and load the benefits table for reporting purposes.

  5. Manage Faculty Events: Used to maintain faculty rank and tenure information, prior experience/credits information, and funding and effort reporting information; track special achievements and faculty event cases; and, produce faculty information reports.

  6. Payroll: Used to create and process all payroll checks and advices.

  7. Position Management: Used to create regular positions, multi-incumbent positions, and position pools, and to provide position reporting.

  8. Position and Personal Data Changes: Used to reclassify, transfer, or abolish a position, implement job and salary changes, and process leaves of absence, terminations and retirements.

  9. Workforce Recruitment: Used to manage job openings, applicants, recruiting expenses, job offers, and other recruiting related tasks.

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