Business Procedures Manual

Essential business procedural components for University System of Georgia institutions.

11.3 Institutional Use

(Last Modified on February 8, 2015)

Institutional use of the equipment inventory data includes, but is not limited to:

  1. Accountability: Assigning a custodian to every equipment item.

  2. Location Control: Maintaining an accurate location for the item.

  3. Loss Control: Maintaining adequate records to insure that the item is still available for institutional use, and/or becoming aware that an item is missing in a timely manner.

  4. Physical Inventory: Producing various listings/data files to facilitate the task of conducting actual physical inventories to verify current locations, conditions, etc of each item on inventory.

  5. Value Assignment: Assigning a value of equipment by building to assist in the preparation of the annual report to the Department of Risk Management.

  6. Tracking of Non-University Equipment (Federal, NIH, DOD, etc): Tracking and assisting with calculation of indirect cost overhead rates for sponsored operations.

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