Building Project Procedures Manual

Appendix 3P: Procedure for Review & Approval by Campus of Invoices for Surveying, Testing and Reports

  1. Verify Design Professional has reviewed and approved as evidenced by their signature and/or cover letter.
  2. Verify invoice is within amount approved and has not been previously paid -- check for any reimbursables. Usually these expenses were included in the contract.
  3. Verify any documents required have been submitted (Copies of surveys or testing reports).
  4. Prepare cover letter for payment to appropriate party in accordance with project funding (Note any corrections in cover letter and copy -- with enclosure -- all parties concerned).
  5. Send copy of approved invoices to BOR Facilities Office.
  6. Record payment on Design Professional Accounting Record form.