Appendix 3P: Procedure for Review & Approval by Campus of Invoices for Surveying, Testing and Reports
- Verify Design Professional has reviewed and approved as evidenced by their signature and/or cover letter.
- Verify invoice is within amount approved and has not been previously paid -- check for any reimbursables. Usually these expenses were included in the contract.
- Verify any documents required have been submitted (Copies of surveys or testing reports).
- Prepare cover letter for payment to appropriate party in accordance with project funding (Note any corrections in cover letter and copy -- with enclosure -- all parties concerned).
- Send copy of approved invoices to BOR Facilities Office.
- Record payment on Design Professional Accounting Record form.