Materials for Participating High Schools
The Georgia Apply to College (GAC) Site Coordinator Training Video provides participating high schools with all of the information they need to plan and hold a great GAC event. The training video includes lots of great tips from Site Coordinators who have held great events in the past, as well as an overview of all of the GAC resources. Both first time and veteran GAC schools will find the video helpful as they begin preparations for their event.
The Georgia Apply to College program is grant-funded so data collection is key to our future success. By providing the following information, you can help us continue the program in the future.
Site Coordinator Handbook
The Site Coordinator Handbook is designed to help make planning and holding a GACW event as easy as possible for each participating high school. The designated site coordinator is strongly encouraged to review the Handbook and to take advantage of the information and materials it contains. The following are among the items included in the Handbook:
- A GAC planning timeline and checklist;
- An overview of the various GAC materials;
- Information on the Apply to College Guideway and complementary Guideway activities;
- Sample communications, including a volunteer recruitment letter, a parent/guardian support letter, a volunteer confirmation email and a sample media release;
- Suggested supplemental activities designed to help high schools make their event special and exciting;
Guide for Preparing Your Students
The Guide for Preparing Your Students has been developed to help participating high schools ensure their students are not only ready to successfully complete a college admission application, but are ready to apply to a college that is a good match for them. Most activities in this Guide have been designed to correspond with the newly revamped Apply to College Guideway found on the GAcollege411 website.
Apply to College Guideway – The Apply to College Guideway is a tool within GAcollege411 which guides students through the process of researching and preparing to apply to college by completing activities found on the GAcollege411 website. In order to get the most out of their GAC experience, students are encouraged to complete the necessary steps of the Guideway prior to their school’s event. The Guideway activities include reading articles related to selecting a college, conducting research using GAcollege411 to identify colleges that might be the best match for them, and completing a practice admission application.
GAC Materials Overview
This document outlines the various Georgia Apply to College materials that are made available to participating GAC high schools.
Student Instructions for Accessing GAC Guideway
The Georgia Apply to College Guideway guides students through the process of researching and preparing to apply for college by completing activities found on the GAcollege411 website. All students participating in Georgia Apply to College are encouraged to complete through step 6 of the guideway prior to the event. This document provides instructions for accessing and beginning the Georgia Apply to College Guideway.
Counselor Instructions for Monitoring Student Guideway Progress
This document provides instructions for counselors on how to monitor student progress through the Georgia Apply to College Guideway by using tools available in the Professional Center. The Georgia Apply to College Guideway provides students with activities related to researching and applying to college. We recommend that students complete through Step 6 prior to Georgia Apply to College.
Steps for Resetting GACollege411 Student Passwords
These instructions provide the steps to reset a student password. At least one staff member at each high school should already have access to reset student passwords. We recommend that each high school have that staff member on hand during GACW to assist students who may have forgotten their GAcollege411 account information.
GAC Event Data Summary Sheet
Immediately following their event, each high school must submit data related to their event to the GAC Committee using the GAC Event Data Summary Sheet. We are required to submit this data as part of our federal grant reporting and it is critical to the continued success of the program. Completed forms can be submitted to the GAC Committee in the following ways:
Georgia Apply to College Program
The Office of Student Affairs
270 Washington Street, SW
Atlanta, GA 30334
GAC Student Sign-Out Sheet
To help high schools capture the data required on the GAC Event Data Summary Sheet, we have created the GAC Student Sign-out Sheet. Schools should print multiple copies of the sign-out sheet so that each participating student may sign out following their participation. The data collected on this sheet can then be summarized and submitted to the GAC Committee using the GAC Event Data Summary Sheet. Note, the GAC Student Sign-Out Sheet does not need to be submitted to the GAC Committee.
GAC Volunteer Sign-In Sheet
As part of the data requested on the GAC Event Data Summary Sheet, high schools are asked to provide the number of volunteers that supported their event. High Schools may elect to use the GAC Volunteer Sign-In Sheet to make it easy to keep track of their number of volunteers. The Volunteer Sign-In Sheet is also a great way to keep a record of volunteers, making it easy to know who to reach out to again next year! Note, the Volunteer Sign-out Sheet does not need to be submitted to the GAC Committee.
Volunteer and Student Evaluations
Student and volunteer feedback is key to helping us continue to improve and expand the Georgia Apply to College program. Also, the information from the evaluations helps us meet some of our program federal data reporting requirements. Site Coordinators should encourage all students and volunteers to complete an evaluation of their volunteer experience.
- Student Evaluations - All participating students should be encouraged to complete the Georgia Apply to College Student Evaluation at the conclusion of their participation in their school’s event. The Student Evaluation can be found on GAcollege411, under What’s New. Note, students must be logged off of their GAcollege411 account in order to access the evaluation and the evaluations are only available on GAcollege411 during the month of November. In order to encourage evaluation completion, we ask that schools hang copies of the GAC Complete the Survey Flyer around their event location(s).
- Volunteer Evaluations - All event volunteers should be encouraged to complete the Georgia Apply to College Volunteer Evaluation at the conclusion of each event they support. The Volunteer Evaluation can be found on GAcollege411, under What’s New. Volunteer feedback also helps us to continue to improve the program and to ensure we are providing the information and resources to help volunteers have a positive GAC experience. The feedback provided through the volunteer evaluations also helps us meet our federal data reporting requirements. Note, the evaluations are only available on GAcollege411 during the month of November.
Don’t Forget to Sign-Out Flyer
It is important that students remember to sign out of their GAcollege411 account once they have completed work on their application(s). Not signing out could result in another student inadvertently making changes to their application. We recommend posting the “Don’t Forget to Sign Out” flyer near the computers that will be in use during your event to remind students to complete this important step.
Over the years, we have heard from many of you that it would be beneficial for Site Coordinators to have a way to share GAC tips with each other. The following is a compilation of the tips that we have received. Please feel free to send us any tips that you would like for us to share on our website by emailing firstname.lastname@example.org.
Have an instruction handout for students with easy to follow steps on how to navigate GAcollege411. This will allow students to get started when they come to the computer lab.
1. Plan ahead. 2. Get support of the administration. 3. Publicize.
Invite your juniors to help assist with the event. They will know what to expect when they are seniors.
Make passes ahead of time for the students who sign up to participate so they won’t miss their times.
The bulletin board signing was great afterwards and we fed them breakfast to celebrate. Food always adds a positive touch for seniors!
It helps if you work with your English teachers and have students graded on some of the activities.
Seek sponsors for t-shirts, food for volunteers, etc. and be sure to celebrate the accomplishments of the senior class (i.e. balloon release, senior college pep rally). Use the Ask Me About My College activitiy to boost student and faculty spirit. It works!!!!!
This year we held several ‘Get Connected’ days prior to our event. Seniors were able to come to the Career Center, get a refresher on GACollege411, get their passwords reset, and pick up a copy of the student prep sheet. Many of them arrived at the event with the Prep Sheet completed.
We promoted the event by theming the whole week ‘College Week’. We had a number of activities in the days leading up to the event.
Plan, plan, plan, and get a good team around you!
Allow plenty of time for each group. Let students know they can submit later. Don’t “over plan.” USE THE www.GAcollege411.org site to monitor whether your students have an account. Then use it to re-set passwords as needed. I have hosted the event two years in a row, and this last piece of information was the difference between an unsuccessful event (last year) and a successful one this year.
To follow the provided time line and read the handbook! There were so many excellent activities that make the day fun for the entire school community and everything that you need to make the event successful is at your fingertips if you take the time to review it!
Keep it simple the first time around and use a timeline to keep up with the process as outlined.