Data is extremely important to the future of the Georgia Apply to College (GAC) program. GAC event data and feedback help us to continue to make improvements to the program as well as to meet the federal reporting requirements that we must satisfy as a program that receives funding through the U.S. Department of Education. We ask that all participating schools help us meet our reporting requirements by submitting a completed GAC Event Data Summary Sheetfollowing their event.
Using the GAC Event Data Summary Sheet, participating schools should provide the following:
• Total number of students in their senior class
• Total number of students that participated in their school’s GAC event
• Total number of applications started during their event
• Total number of applications completed during their event
• Total number of applications submitted during their event
To help make it easy for schools to capture the above information, we recommend that schools use the GAC Student Sign-Out Sheetand ask each student to sign-out following their event participation. The Student Sign-Out Sheet includes an area for each student to indicate the number of applications they started, completed and submitted. Participating schools don’t need to submit the Student Sign-Out Sheet to us, but rather summarize the information collected on the Sign-Out Sheet on the GAC Event Data Summary Sheet and submit it to us.
We also ask that participating schools provide us with the total number of volunteers who supported their event, also using the GAC Event Data Summary Sheet. Schools should include all adults who helped with their event in this count, even if this includes teachers and other staff from the school. We also ask for a summary of the affiliations of those who assisted during a school’s event. For example, if volunteers included representatives from local colleges, members of the local chamber of commerce and parents, this information should be included.
To help make it easy for schools to capture volunteer information, we recommend schools utilize the GAC Volunteer Sign-In Sheet and ask each volunteer to sign-in upon their arrival. As with the Student Sign-Out Sheet, participating schools do not need to submit the Volunteer Sign-In Sheet to us. We only ask that the summarized data be submitted to us on the GAC Event Data Summary Sheet.
Completed Event Data Summary Sheets should be submitted to us within seven days of the conclusion of each school’s Georgia Apply to College event and can be submitted to us in any of the following ways:
Mail: Georgia Apply to College Program
The Office of Student Affairs
270 Washington Street, SW
Atlanta, GA 30334
The GAC Event Data Summary Sheet, the GAC Student Sign-Out Sheet and GAC Volunteer Sign-In Sheet can all be found in the Materials for the Day of the Event area of the Materials for Participating Schools section of the Georgia Apply to College website.
Participant evaluations are also a very important part of the Georgia Apply to College program and allow us to evaluate and research for the purpose of program improvement. We ask that you encourage all participating students and volunteers to complete a brief evaluation of their program experience at your school. Links to both the GAC Student Evaluation and the GAC Volunteer Evaluation can be found under the What’s New section on the www.GAcollege411.org site. Please note that students must be logged out of their account and then return to the GAcollege411 home page in order to see the evaluation link. We have created a flyer for you to hang around your event location to encourage students to complete the online evaluation.
In the days following the Georgia Apply to College events, we will send each participating school a link to a brief online Site Coordinator Evaluation. It is our goal to provide a program which meets your needs and only by receiving feedback can we continue to develop, expand and improve the Georgia Apply to College program. Also, some of the summarized data from the evaluations is included in what we submit as part of our data reporting. We hope that ALL site coordinators will plan on taking a few minutes to complete the brief evaluation following their event!