Standing Subcommittees
At the Summer 1996 meeting of the ACIT, several standing subcommittees were identified for the purpose of advising the Vice Chancellor for Information and Instructional Technology within the University System of Georgia. The full ACIT membership approved the establishment of the following subcommittees:
- Administrative Information Systems Subcommittee
- Human Resources/Personnel Subcommittee
- Instructional Technology Subcommittee
- Networking Subcommittee
- Operations Subcommittee
- Software Subcommittee
- Security Advisory Group
- Strategic Planning Subcommittee
This document describes a common framework within which these subcommittees will be structured and operated. Each subcommittee shall develop a specific charter augmenting the following information with mission statements and scope of responsibilities.
Establishing Authority
Formation of the named standing subcommittees was approved by the institutional membership of the Regents Administrative Committee on Information Technology (ACIT) during the summer 1996 meeting.
Composition and Organization
Each Subcommittee will be a standing committee of the ACIT. The chair of the subcommittee will be appointed by the chair of the ACIT and will normally reflect the recommendation of subcommittee members. The chair will be expected to serve a two year term as measured from date of appointment. Except in extenuating circumstances, a subcommittee chair will not be eligible to succeed themselves in that capacity. Membership will be voluntary and the responsibility of the subcommittee chair to administer. Membership will be restricted to ACIT institutional representatives or their designees. Members will be expected to serve two year terms and may succeed themselves. The composition of the subcommittee is to be maintained such that in addition to the chair, there is at least one member from a comprehensive or special purpose university; two members from regional universities and/or state universities and senior colleges; and two members from two-year colleges. For purposes of voting, a simple majority of committee members will constitute a quorum. Where consensus cannot be achieved in reaching committee decisions, simple majority voting will be used.
Frequency of Meetings
The Subcommittee will meet at least twice annually. The chair will be responsible for scheduling these regular meetings. Whenever possible these meetings will be scheduled to coincide with quarterly ACIT meetings. Additional called meetings can also be scheduled. Meetings will be conducted according to a previously established agenda distributed by the chair.
Reporting Responsibilities
Results of meetings will be reported at the next occurring full quarterly ACIT meeting by the chair or his designee. Findings or recommendations of the subcommittee with potential consequences for individual system institutions will require approval of the ACIT membership before being presented to the OVCIIT as official subcommittee positions. Electronic communications will be used where feasible to conduct the subcommittee business.