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Home » Academics » Academic Affairs Handbook » Section 3

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Section 3.17: Withdrawal for Military Service: Refunds and Grades

SUBJECT: Withdrawal for Military Service: Refunds and Grades
SOURCE: Board Policy Manual 704.0501; Memorandum from Chancellor to Presidents, September 28, 2001

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POLICY

704.0501 MILITARY SERVICE REFUNDS

Subject to institutional policies, full refunds of tuition and mandatory fees and pro rata refunds of elective fees are hereby authorized for students who are:

1. Military reservists (including members of the National Guard) and who receive emergency orders to active duty after having enrolled in a University System institution and paid tuition and fees;

2. Active duty military personnel and who receive an emergency reassignment after having enrolled in a University System institution and paid tuition and fees;

3. Otherwise unusually and detrimentally affected by the emergency activation of members of the reserve components or the emergency deployment of active duty personnel of the Armed Forces of the United States and who demonstrate a need for exceptional equitable relief.

Tuition and fees awarded by scholarship or grant from an agency or authority of the State of Georgia on behalf of a student receiving a refund under this policy shall be reimbursed to such agency or authority.

The Chancellor is authorized and empowered to take or cause to be taken any and all such other and further action as, in the judgment of the Chancellor, may be necessary, proper, convenient or required in connection with the execution of this policy. Such authority may be further delegated to the President of the institution.

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PROCEDURES:

The following administrative guidelines are established for implementation of this Board action:

1. Students must officially withdraw and present official orders in order to qualify for refunds of tuition and fees.
2. Elective fees are to be pro rated according to the date on which the student officially withdraws.
3. Students who withdraw and receive a full tuition refund will receive a grade of "WM" (military withdrawal) for all courses from which the student has withdrawn.
4. Requests for exceptional relief under section (c) of the policy shall be made directly to the president of an institution. The president shall make a determination on each such request expeditiously.

Last updated: 10/31/2002

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