2.09.04: Recording Status on Transcripts

SUBJECT: Learning Support: System Format for Recording Status on Transcripts
SOURCE: Memorandum from Executive Vice Chancellor and Vice Chancellor for Student Services, 7/23/90, Memo from Vice Chancellor for Academic Affairs to Chief Academic Officers 9/18/92, Memorandum from Acting Vice Chancellor for Academic Affairs and Vice Chancellor for Student Services, 11/3/94.

PROCEDURES

University System Procedures for Learning Support Programs require that records of each student's Learning Support status and results of all Collegiate Placement Examination (CPE and COMPASS) administrations be maintained in a System-approved format. Transcripts of all students screened for Learning Support with the CPE or COMPASS placed in Learning Support on the basis of other criteria need to include placement and current status in each Learning Support area in the following format.

The following information is to be recorded on a student's transcript each time the student takes the CPE:

Name of Test (CPE or COMPASS)
Type of Test (R, E, or M for English, Reading, Mathematics)
Scale Score
Date of Test (optional)
Identification (E, X, P, L, U, N)

The definitions of Identification codes are:

E =	Passed the exit test (based on institution's minimum score)
X =	Exempted Learning Support in this area by scoring high enough on CPE or COMPASS and meeting all other institutional requirements for exemption.
P =	Placed in Learning Support in this area.
L =	Area was satisfied through alternative procedures approved by the Chancellor for international students and students whose native language is not English.
U =	Failed the exit test (based on institution's minimum score).
N =	Career degree student who did not exempt Learning Support in this area but whose program does not require Learning Support in area.

If the student is placed in Learning Support by the institution, the following additional information is needed:

LS AREA (optional):	LSE, LSM, or LSR for English, Mathematics, or Reading
REASON FOR PLACEMENT:	S (System requirement) or I (institutional requirement) as defined by SIRS S418 for English, S420 for Math, or S422 for Reading
CURRENT STATUS:	Print C to indicate that a student has exited Learning Support in the area or D if the student has been suspended or dismissed for failure to exit the area or leave blank if not applicable at that point. The definitions of the C and D codes are identical to those used in SIRS fields S419, S421, and S423. Information on current SEMESTER enrollment is not relevant, so the field would be left blank for students with Y or N in the SIRS field

Sample Transcript Notations:

Student "X" enters with a 450 SAT Verbal, a 480 SAT Math, and no CPC requirements. The college requires students to take the CPE if they score below 500 on either part of the SAT. Hence, student X was required to take the CPE and made the following scores: CPEE-75, CPER-73, CPEM-78. The institution places the student in a Learning Support Reading course. The transcript notation would be as follows:

CPEE/75/0894/X

CPER/73/0894/P/I

(The "P" indicates that the student was placed in Learning Support in this area; the "I" indicates that the placement is due to an institutional rather than System requirement since the student scored 450 on SAT Verbal and had no CPC requirements)

CPEM/79/0894/X

After two semesters, student X takes the CPE Reading exit test, passes the test, and completes all requirements for exiting the area. The following entry would be made on the transcript:

CPER/78/0395/E/I/C or CPER/78/0395/E LSR/I/C

(This entry indicates that the student passed the CPE exit test and satisfied all requirements to exit the Learning Support area of Reading.)

Prior to Fall Quarter, 1994, the following codes and definitions were used:

The definitions of Identification codes were:

E =	Exited Developmental Studies area after successfully completing all required course work and CPE.
X =	Exempted Developmental Studies area by scoring high enough on CPE and meeting other institutional requirements for exemption.
P =	Placed in Developmental Studies area.
L =	Area was satisfied through alternative procedures approved by the Chancellor for international students and students whose native language is not English.
U =	Unsuccessful exit attempt.
N =	Career degree student who did not exempt Developmental Studies in this area but whose program does not require Developmental Studies in this area.

An actual entry on the transcript would appear as follows: CPER/68/0990/P. This entry indicates that the Collegiate Placement Examination in Reading was administered in September, 1990 and that the student received a scale score of 68 and was placed in Developmental Studies Reading.

Last Updated: 02/08/2000

Main Navigation

2.09.04: Recording Status on Transcripts

PROCEDURES