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Section 1.06: Responsibilities of the Chancellor

SUBJECT: Responsibilities of the Chancellor
SOURCE: Board Policy Manual, 102

POLICY

102 CHANCELLOR

The Board of Regents shall elect the Chancellor who shall hold office at the pleasure of the Board. In case of any vacancy in the chancellorship, the Board shall name an Acting Chancellor who shall serve until the office of the Chancellor shall be filled.

The Chancellor shall be the chief administrative officer of the University System as well as the chief executive officer of the Board of Regents and, as such, shall perform those duties that are prescribed by the Board. The Chancellor shall be responsible to the Board for the prompt and effective execution of all resolutions, policies, rules, and regulations adopted by the Board for the order and operation of the entire University System and for the government of any and all of its institutions. The Chancellor's discretionary powers shall be broad enough to enable him/her to discharge these responsibilities. The Chancellor shall attend and shall participate in, without the privilege of voting, all of the meetings of the Board and its committees except as otherwise determined by the Board and shall be an ex officio member of all committees, without the authority to vote. The Chancellor shall make all recommendations regarding appointments, promotions, salaries, transfers, suspensions, and dismissals and shall recommend the appointment of all Presidents and all other administrative officers, members of instructional, research and extension staffs, and all other employees of the institutions and divisions of the University System, including all employees of the Office of the Board of Regents.

The Chancellor shall be a member of all faculties and other academic bodies having legislative authority within the University System. He/she shall decide all questions of jurisdiction, not otherwise specifically defined, of the several councils, faculties and officers. The Chancellor shall have the right to call meetings of any council, faculty, or committee at any time. (BR Minutes, 1986-87, p. 263)

The Chancellor shall have the power to veto any act of any council, faculty, or committee of any institution within the University System, but in doing so shall transmit to the proper officer a written statement of the reason for such veto. A copy of each veto statement shall be transmitted to the Board of Regents.

Any council, faculty, or committee shall have the right of appeal from a veto of the Chancellor to the Board and to be represented before the Board by any member or members chosen from said council, faculty or committee.

The Chancellor shall prepare and submit to the Board of Regents such annual and special reports concerning the University System as the Board may require. The Chancellor shall be the medium through which all matters shall be presented to the Board, and to the committees of the Board, including reports, recommendations, and suggestions from institutions, their faculty members, employees, and students. The Chancellor may, on his/her own initiative, make such reports to the Board as will, in his/her opinion, be helpful to the members in the discharge of their duties.

The Chancellor shall be responsible for the preparation for the Board of a suggested allocation of state appropriations to the institutions of the System. This suggested allocation shall be accompanied by a statement of the basis on which it is to be determined. The suggested allocation shall be transmitted to the Board by the Committee on Finance and Business Operations with such modifications as the committee may deem necessary. Budgets of the member institutions shall be submitted by heads of institutions of the University System to the Chancellor. When the Chancellor has approved the budgets, the Chancellor shall submit all of the budgets of the University System to the Board for final approval. The Chancellor shall be the regular channel through which policies of the Board of Regents shall be announced. The heads of the units shall not make any announcements of the Board's policies until so authorized by the Chancellor.

The Chancellor may limit the matriculates to the educational facilities at the institutions of the System.

The Chancellor is authorized to execute all documents concerning federal aid to the University System of Georgia, including, but not limited to, applications, acknowledgments of grants, and other necessary documents in the conduct of affairs on behalf of the Regents of the University System of Georgia in connection with the United States Government. (BR Minutes, 1966-67, pp. 414-415) The Chancellor is further authorized to settle any claim or dispute against the Board or its employees for an amount not to exceed $100,000.

The Chancellor or the Senior Vice Chancellor for Capital Resources and Treasurer, as officers of the Board of Regents of the University System of Georgia, are authorized and empowered to execute and deliver for, on behalf of and in the name of the Regents of the University System of Georgia and under its Seal, and without prior approval by the Board, the following documents:

  1. Any and all rental agreements, supplemental and sub-rental agreements in which the Board of Regents is named as the tenant of the property rented and where the total rent to be paid by the Board does not exceed the sum of $50,000 and where the term of the agreement does not extend beyond the end of the fiscal year (June 30) to which the agreement relates;
  2. Any and all contracts, agreements, deeds, licenses or other instruments related to the purchase of real property (other than property acquired by condemnation) at a price not to exceed the average of three separate appraisals made by independent and licensed real estate appraisers and where the purchase price of the property does not exceed the sum of $100,000;
  3. The Chancellor is authorized to accept, on behalf of the Board, gifts, bequests, agreements or declarations of trust in those instances where the initial gift or trust estate is $100,000 or less; to execute, on behalf of the Board, those documents necessary to provide proper fiscal management of those funds accepted under the aforesaid authorization; and, at the Chancellor's discretion, to delegate the authority to execute said documents to the Senior Vice Chancellor for Capital Resources and Treasurer or to the presidents of the several institutions in the University System. (BR Minutes, 1980-81, p. 241; January, 1997, p. 24.

The Chancellor or the Senior Vice Chancellor for Capital Resources and Treasurer of the Board is authorized to act, without prior approval of the Board, as the contracting officer for and on behalf of the Board of Regents with authority to act for the Board in the execution of construction contracts, change orders to construction contracts, and contracts for professional services, and the selection of architects and engineers and execution of architectural/engineering contracts for the preparation of plans for new buildings or engineering projects, major remodeling, rehabilitation, and other projects, except routine maintenance in the University System of Georgia, provided, however, that the authority so delegated shall not exceed the sum of $500,000 for any one contractual obligation. (BR Minutes, 1991-92, pp. 319-320).

The Chancellor or the Senior Vice Chancellor for Capital Resources and Treasurer are authorized to allocate to System institutions, without prior approval of the Board, Capital Outlay Appropriations-Rehabilitation Funds (Cash or Bonds), in amounts not to exceed $100,000 for any one project. (BR Minutes, 1991-92, pp. 319-320).

The Chancellor or the Senior Vice Chancellor for Capital Resources and Treasurer is authorized to delegate any or all of the above authority to act as contracting officer to individual institutions in the University System of Georgia based upon an evaluation by the Chancellor or the Senior Vice Chancellor for Capital Resources of the ability of an institution to properly administer the delegated authority. Such delegation of authority shall be administered in accordance with policies and procedures approved by the Chancellor or the Senior Vice Chancellor for Capital Resources and Treasurer. (BR Minutes, 1991-92, pp. 319-320).

The foregoing officers of the Board (Chancellor and Senior Vice Chancellor for Capital Resources and Treasurer) are authorized and empowered, in the name of and on behalf of the Board of Regents of the University System of Georgia, to take or cause to be taken any and all such other and further action as, in the judgment of such officials, may be necessary, proper, convenient or required in connection with the execution and delivery of such instruments, documents or writings in order to carry out the intent of authority delegated herein. The Chancellor is authorized to develop procedures whereby nonmandatory (revenue-producing) auxiliary fees from campus operations, such as bookstore, dormitory, cafeteria and vending machines, may be approved by him or her without prior approval by the Board. (BR Minutes, 1980-81, p. 22).

The Chancellor is authorized to develop procedures for approval of the following matters without the necessity of formal Board action:

  1. Adjunct (courtesy) appointments;
  2. Graduate teaching assistant appointments;
  3. Appointment of part-time faculty members, other than those faculty members over seventy years of age and/or those who have previously retired from the System;
  4. Reappointments of temporary faculty, part-time faculty, and aliens;
  5. Changes of designation for approved degree programs and approved administrative units; and,
  6. Regents' Scholarship awards.

The Chancellor shall make all recommendations regarding the establishment or discontinuance of all positions in the Office of the Board of Regents. He/she shall recommend the appointment of administrative officers and all other employees of the Office of the Board of Regents.

Last Updated: 09/06/2000


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