Arts and Sciences Committee Bylaws
Article I. Membership
The membership of the Academic Advisory Committee on Arts and Sciences will be composed of the deans/directors or their designees from each of the colleges, schools, or divisions which comprise the areas of the Arts and Sciences at the institutions within the University System of Georgia. When there is more than one dean or director representing the arts, sciences, and letters at a given institution, the president of that institution shall designate one dean or director as the official representative of the institution. Deans of Arts and Sciences from independent colleges and universities in Georgia may be included in the membership of the committee, but may not be elected to the offices described in Article IV and are non-voting members of the committee.
Article II. General Function
The general function of the Academic Advisory Committee shall be to study the curricula and programs of instruction within Arts and Sciences and to make reports and recommendations concerning the improvement of instruction, to exchange information and ideas, to improve articulation and coordination among the institutions of the University System, and to consider any other matters requested by the Chancellor, his/her representative, or a member of the committee. The committee will consider other issues of interest to the membership.
Article III. Voting
Each institution within the University System of Georgia will have one vote on any matter brought before the committee. All votes will be cast by the official representative or the designee of the institution after consulting with any other members of that institution in attendance.
Article IV. Executive Committee
The Executive Committee will consist of the chair, the vice chair, the immediate past chair, and one representative from each of the three categories of institutions. The Executive Committee shall be elected by majority vote by the membership of the Academic Advisory Committee. An election shall be held annually for the Office of Vice Chair and each of the three representatives of the institutional categories. The Office of Chair shall be filled by the succession of the Vice Chair to that post. The term of office for each member of the Executive Committee shall begin on July 1 and end on June 30 of the following year. The Executive Committee shall represent the membership of the Academic Advisory Committee on Arts, Sciences, and Letters and act for the Academic Advisory Committee when the Academic Advisory Committee is not in session. The Executive Committee shall make all reasonable attempts to communicate with and solicit opinions from the membership of the Advisory Committee prior to exercising its authority under this article.
For the purpose of insuring equitable representation of all institutions within the University System of Georgia, member institutions shall be organized by the three following categories: Category A, Category B, and Category C.
Category A
Georgia Institute of Technology
Georgia State University
Medical College of Georgia
University of Georgia
Category B
Albany State University
Armstrong Atlantic State University
Augusta State University
Clayton College & State University
Columbus State University
Fort Valley State University
Georgia College & State University
Georgia Southern University
Georgia Southwestern State University
Kennesaw State University
North Georgia College & State University
Savannah State University
Southern Polytechnic State University
State University of West Georgia
Valdosta State University
Category C
Abraham Baldwin Agricultural College
Atlanta Metropolitan College
Bainbridge College
College of Coastal Georgia
Dalton State College
Darton College
East Georgia College
Floyd College
Gainesville College
Georgia Perimeter College
Gordon College
Macon State College
Middle Georgia College
South Georgia College
Waycross College
The Chair of the Academic Advisory Committee will fill vacancies on the Executive Committee by appointment for the unexpired term.
Article V. Meetings
The Academic Advisory Committee will meet officially at least once each year. Additional meetings may be scheduled during the year by the chair of the committee. The membership of the committee shall be notified a minimum of two weeks in advance of a regular or a called meeting of the committee. Deans/directors who are not serving as the official representative of their institution, assistant and associate deans will be invited as non-voting participants. The quorum for the transaction of official business shall consist of two-thirds of the voting membership.
Article VI. Reports of the Academic Advisory Committee
The chair of the Academic Advisory Committee shall cause minutes to be recorded at each meeting of the Academic Advisory Committee. All minutes, reports, studies, and recommendations of the Academic Advisory Committee shall be submitted to the official designated by the Senior Vice Chancellor for Academic Affairs, who will direct their dissemination to the appropriate person.
Article VII. Adoption and Amendment of Bylaws
These bylaws shall be adopted by two-thirds of the committee?s voting membership. Amendments to the bylaws must be approved by two-thirds of the committee?s voting membership. Proposed amendments to the bylaws must be distributed to the membership a minimum of two weeks prior to a vote.
Adopted by a 2/3 vote of the Academic Advisory Committee on February 14, 2000