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Academic & Student Affairs Handbook

Updates and Revisions

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Date Section Summary

November 2014

4.5 Award of Promotion

changed Assistant Vice Chancellor for Faculty Affairs to Office of Academic Affairs

November 2014

4.5 Award of Promotion

old section Special considerations for Promotion: Recommendations for promotion are not normally considered for individuals who are currently on leaves of absence or who hold “temporary” appointments. Strong justification must be provided to support any decision to promote to the rank of Associate Professor or Professor if the individual has not earned the terminal degree in the discipline. Strong justification must be provided to support any consideration of “early” promotion wherein the individual has served fewer than the number of years in rank at the current institution as listed below: For Promotion to Assistant Professor requires a minimum Service in rank 3 years as Instructor

  • For Promotion to Associate Professor requires a minimum service in rank 4 years as Assistant Professor
  • For Promotion to Professor requires a minimum Service in rank 5 years as Associate Professor
  • For Promotion to Senior Lecturer requires a minimum service in rank 2 years as Lecturer

Revision:

Faculty are eligible for and may be reviewed for promotion in rank during their fifth year of service in their current rank. If recommended for promotion, the new rank will go into effect at the beginning of their next contract period. Recommendations for promotion are not normally considered for individuals who are currently on leaves of absence.

Under special circumstances, faculty who are performing significantly above the expectations for their current rank may be considered for “early” promotion. At state universities and state colleges, “early” promotion may only be considered according to the following time table:

  • For early promotion from Lecturer to Senior Lecturer, faculty must have served a minimum of three years as a Lecturer
  • For early promotion from Instructor to Assistant Professor, faculty must have served a minimum of three years as an Instructor
  • For early promotion from Assistant Professor to Associate Professor, faculty must have served a minimum of four years as an Assistant Professor
  • For early promotion from Associate Professor to Full Professor, faculty must have served a minimum of four years as an Associate Professor are not eligible for early promotion to Full Professor

At research and comprehensive universities, faculty may be considered for “early” promotion with less than the required minimum years of service in rank listed above. However, these cases require strong justification and approval by the president.

4.5.1 Probationary Credit Towards Promotion

At the time of an individual’s initial appointment, a maximum of three years of probationary credit towards promotion may be awarded for service at other institutions or service in a faculty rank within the institution. In extraordinary cases, research and comprehensive universities may award more than three years of probationary credit at initial faculty appointments. Such awards require approval by the president and written notification to the USG Chief Academic Officer. Individuals serving in part-time, temporary, or limited term positions are not eligible for probationary credit towards promotion. Without the approval of the President, faculty given probationary credit towards promotion may not use their years of credit towards consideration for early promotion.

November 2014

4.2 Part-time Faculty

Definition updated

May 2014

2.4.10 Course Prefix and Number

Changed Course title from Quantitative Skills and Reasoning to Quantitative Reasoning; Changed Course descriptions for Quantitative Reasoning, College Algebra and Pre-Calculus, deleted text
Quantitative Skills and Reasoning - This course places quantitative skills and reasoning in the context of experiences that students will be likely to encounter. It emphasizes processing information in context from a variety of representations, understanding of both the information and the processing, and understanding which conclusions can be reasonably determined.
College Algebra - This course is a functional approach to algebra that incorporates the use of appropriate technology. Emphasis will be placed on the study of functions, and their graphs, inequalities, and linear, quadratic, piece-wise defined, rational, polynomial, exponential, and logarithmic functions. Appropriate applications will be included.
Pre-Calculus - This course is designed to prepare students for calculus, physics, and related technical subjects. Topics include an intensive study of algebraic and transcendental functions accompanied by analytic geometry.

November 2013

2.9.1 IV. C. Administrative Procedures for Learning Support Programs

Added “All USG institutions are encouraged to provide Learning Support for students as corequisites to college level courses. Such courses must be designed to provide instruction to supplement the specific core curriculum courses.”

November 2013

2.9.1 Administrative Procedures for Learning Support Programs

Removed “Permission from the Executive Vice Chancellor and Chief Academic Officer is required for institutions seeking to establish LS exit level courses as corequisites for college level courses.”

November 2013

2.9.1 Administrative Procedures for Learning Support Programs

Removed “IV. D.4 To exit a Learning Support area, students must complete the exist level LS course in that area, meet any established institutional standards, and attain at least the USG minimum collegiate level placement score on the COMPASS. (Once students earn a passing COMPASS score, they need not retake the COMPASS, even though they may have met all requirements for exiting at the time they passed the COMPASS.)”

April 2013

3.1 Requirements for Undergraduate Admissions

Changed number of institutions from 35 to 31

March 2013

2.17 Acceptance of Core Coursework &Placement Test Scores from TCSG

List of COC - SACS accredited TCSG institutions| Section added

March 2013

2.17 Acceptance of Core Coursework and Placement Test Scores from TCSG

CCG Articulation Courses | Section added

July 2011

4.3.5 Salary Conversion Guidelines for Fiscal & Academic Year Faculty Appointments

Section added

April 2011

2.9.1 IV Rules for Students in Learning Support Programs

Section D 3 revised

March 2011

2.9.1 - 2.9.3 Learning Support

Section updated

March 2011

2.3.2.1 Academic Program Forecast

Section added to explain forecast process and provide a form

December 2010

4.10 Faculty Overload Policy

Section revision; sample contract addendum added

December 2010

4.2 Definition of Part-Time

Definition revision; added sample compliance statement

November 2010

2.4 Core Curriculum

Overlay effective date, Fall 2012

November 2010

2.4.1 Comprehensive Program Review

RACEA will conduct spot reviews

November 2010

2.4.3 US, GL & CT Learning Goals

Overlay effective date, Fall 2012

November 2010

2.4.4 Details Regarding A - F: A1 Communications Skills, A2 Quantitative Skills

Clarification and effective dates added

October 2010

2.3.10 Joint Degrees

Added

October 2010

2.3.9 Dual Degrees

Links inserted

October 2010

2.3.1 Majors & Minors

Revised text

May 2010

2.8.12 Institutional Exemption

Added section on Institutional Regents’ Exemption

April 2010

4.4.1 Probationary Credit Toward Tenure

Correction to text, changing ‘minimum’ to ‘maximum’

April 2010

4.3.3 Sample Contracts

Added sample contracts

Arpil 2010

2.4.10 Common Course Prefix, Numbers & Descriptions

Added common course numbers for Philosophy

March 2010

3.3 Undergraduate Admissions for Transfer Students

Clarification of 3 hour rule

March 2010

2.9.1 Administrative Procedures for Learning Support Programs

Clarification of 3 hour rule

March 2010

Section 3.2.1. High School Graduation

Clarification of definition

March 2010

Section 3.2.6 Special Admissions

Clarification of definition

March 2010

Section 2.3.6 Comprehensive Program Review

Section updated

January 2010

Section 2

Complete section revised and reformatted

November 2009

Section 1

Complete section revised and reformatted

Section 3

Complete section revised and reformatted

July 2009

Preface

Complete section revised and reformatted

Section 4

Complete section revised and reformatted

November 2006

Section 4.03.02, Faculty Work in the Schools

Added

August 2005

Section 2.12.01

BOR Policy 920 inserted

Section 2.12.02 Off-Campus Instructional Site Policies and Guidelines

Revised

Section 2.12.03

BOR Policy 303.03 inserted

Section 2.12.04

Removed

May 2003

Section 2.08.01

BOR Policy excerpt updated to reflect change of April 17, 2003

Section 2.08.02, Regents’ Test Policy and Procedures

Changed to reflect revision approved by the BOR

November 2002

Entire Handbook

Reformatted and navigation scheme added

October 2002

Section 3.17 (3), Withdrawal for Military Service

Added “grade of” to procedure 3

May 2002

Section 2.03.02, New Academic Programs

Revised to replace the Preliminary Proposal for new academic programs with a Letter of Intent

Section 4.01.04, Timely Submission of Recommendations

Section 4.01.05, Part-time Employment

Section 4.01.07, Employment Beyond Retirement

Section 4.04.02, Probationary Credit Toward Tenure

Section 4.08, Evaluation of Faculty

Section 4.13.01, Nonrenewal of Contracts

Section 4.17.07, Faculty Overloads

April 2002

Section 2.03.01

Majors and Minors

Section 2.12.02, Off Campus Course Work

Section 2.16, Retired Faculty Office Space

Section 4.01.01, Faculty Membership

Section 4.01.02, Faculty Qualifications

Section 4.01.08, Permissive Retirement Age

Section 4.03, Award of Promotion

Section 4.04.01, Tenure

Section 4.05.03, Military Leaves

Section 4.07.02, Georgia Eminent Scholars Endowment Trust Fund

Section 4.07.03, Establishment of Special Faculty Positions

Section 4.11, Employment/Resignation

Section 4.11.01, Employee Contract Forms

Section 4.12, Removal of Faculty Members

Section 4.13.02, Suspension

Section 4.13.03, Restriction on Employment

Section 4.14.05, Salary Supplements

Section 4.15, Vacation

Section 4.16, Sick Leave

Section 2.24, Acceptance of Core Coursework and Placement Test Scores from DTAE Colleges

added

March 2002

Section 1.07, Approval Process for Academic Programs & Personnel

updated

Section 4.02, Major Faculty/Administrative Positions

December 2001

Section 3.17, Withdrawal for Military Service: Refunds and Grades

added

October 2001

Sections 2.22.01, 2.22.02, 2.22.03, Criteria for documentation of learning disabilities

updated and clarified

April 2001

Section 2.08.02, Regents’ Testing Program: Administrative Procedures

Section 2.04.01, General Guidelines for Core Curriculum Areas A-E

February 2001

Section 3.01.01, 2.4, Previous admissions requirements for international students

deleted

December 2000

Sections 2.04.01, 2.04.02, Area A math requirements for secondary math and science teacher education majors

changed (to become effective with students entering in summer 2001)

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