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Academic & Student Affairs Handbook

Updates and Revisions

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February 2015
3.8 Admission of Transient Students
old version
SOURCE: BoR POLICY 4.2.2.4, ADMISSION OF TRANSIENT STUDENTS
An applicant who is enrolled in one college or university and wishes to take courses temporarily in another college or university shall submit the following:

  • A completed official application form provided by the institution to which admission is requested.
  • A permission letter from the registrar of the student’s home institution recommending the applicant as a transient student. The student’s Guaranteed Tuition Plan rate code and rate year Must be included, if applicable. Individual institutions may require the student to submit an application fee.

revision 3.8.1
An applicant who is enrolled in one college or university and wishes to take courses temporarily in another college or university shall submit the following:

  • A completed official application form provided by the institution to which admission is requested.
  • A permission letter from the registrar of the student’s home institution recommending the applicant as a transient student. The student’s Guaranteed Tuition Plan rate code and rate year Must be included, if applicable.
  • Individual institutions may require the student to submit an application fee.

3.8.2
A student who is enrolled in one college or university not currently affiliated with eCore, and who wishes to take online general education course(s) provided through eCore shall receive eCore Transient status at the eCore administrative institution for enrollment in eCore courses only, acknowledging that:

  • An eCore Transient student must be in good academic standing not under suspension or exclusion from their home institution.
  • eCore Transient students who are eligible for financial assistance (grants, loans, HOPE scholarship, etc.) must make financial assistance arrangements with their “home” institution and will receive such aid through their home institution.
  • The home institution’s transfer credit evaluation and acceptance process shall apply.

    November 2014
    4.5 Award of Promotion
    changed Assistant Vice Chancellor for Faculty Affairs to Office of Academic Affairs

November 2014
4.5 Award of Promotion

old section Special considerations for Promotion: Recommendations for promotion are not normally considered for individuals who are currently on leaves of absence or who hold “temporary” appointments. Strong justification must be provided to support any decision to promote to the rank of Associate Professor or Professor if the individual has not earned the terminal degree in the discipline. Strong justification must be provided to support any consideration of “early” promotion wherein the individual has served fewer than the number of years in rank at the current institution as listed below: For Promotion to Assistant Professor requires a minimum Service in rank 3 years as Instructor

  • For Promotion to Associate Professor requires a minimum service in rank 4 years as Assistant Professor
  • For Promotion to Professor requires a minimum Service in rank 5 years as Associate Professor
  • For Promotion to Senior Lecturer requires a minimum service in rank 2 years as Lecturer

Revision:

Faculty are eligible for and may be reviewed for promotion in rank during their fifth year of service in their current rank. If recommended for promotion, the new rank will go into effect at the beginning of their next contract period. Recommendations for promotion are not normally considered for individuals who are currently on leaves of absence.

Under special circumstances, faculty who are performing significantly above the expectations for their current rank may be considered for “early” promotion. At state universities and state colleges, “early” promotion may only be considered according to the following time table:

  • For early promotion from Lecturer to Senior Lecturer, faculty must have served a minimum of three years as a Lecturer
  • For early promotion from Instructor to Assistant Professor, faculty must have served a minimum of three years as an Instructor
  • For early promotion from Assistant Professor to Associate Professor, faculty must have served a minimum of four years as an Assistant Professor
  • For early promotion from Associate Professor to Full Professor, faculty must have served a minimum of four years as an Associate Professor are not eligible for early promotion to Full Professor

At research and comprehensive universities, faculty may be considered for “early” promotion with less than the required minimum years of service in rank listed above. However, these cases require strong justification and approval by the president.

4.5.1 Probationary Credit Towards Promotion

At the time of an individual’s initial appointment, a maximum of three years of probationary credit towards promotion may be awarded for service at other institutions or service in a faculty rank within the institution. In extraordinary cases, research and comprehensive universities may award more than three years of probationary credit at initial faculty appointments. Such awards require approval by the president and written notification to the USG Chief Academic Officer. Individuals serving in part-time, temporary, or limited term positions are not eligible for probationary credit towards promotion. Without the approval of the President, faculty given probationary credit towards promotion may not use their years of credit towards consideration for early promotion.

November 2014
4.2 Part-time Faculty
Definition updated

October 2014
2.4.4 Details Regarding Areas A-F
Minor Revisions

October 2014
2.4.10 Course Prefixes, Numbers & Descriptions
Minor Revisions - Alphabetized courses

October 2014
2.5.1 Academic Renewal
Substantial section changes

October 2014
2.8.2 General Requirements (Regents Testing Program
Minor Revisions

October 2014
2.9.1 Admin Procedures for Learning Support Programs
Substantial section changes

October 2014
2.9.2 Numbering of Learning Support Courses
Substantial section changes

October 2014
2.9.3 Reporting and Recording Learning Support Status on Transcripts
Substantial section changes

October 2014
2.17 Acceptance of Core Coursework Placement Test Scores from TCSG Colleges
Minor section changes

October 2014
3.2.4 Test Scores
Minor section changes

October 2014
3.2.6 Special Admissions
Minor section changes

October 2014
3.3 Undergraduate Admissions for Transfer Students
Minor section changes

October 2014
3.6.1 Admission to Career Programs
Minor section changes

October 2014
3.11.5 Learning Support Considerations
Minor changes to Students with Learning Disabilities area of section

May 2014
2.4.10 Course Prefix and Number
Changed Course title from Quantitative Skills and Reasoning to Quantitative Reasoning; Changed Course descriptions for Quantitative Reasoning, College Algebra and Pre-Calculus, deleted text
Quantitative Skills and Reasoning - This course places quantitative skills and reasoning in the context of experiences that students will be likely to encounter. It emphasizes processing information in context from a variety of representations, understanding of both the information and the processing, and understanding which conclusions can be reasonably determined.
College Algebra - This course is a functional approach to algebra that incorporates the use of appropriate technology. Emphasis will be placed on the study of functions, and their graphs, inequalities, and linear, quadratic, piece-wise defined, rational, polynomial, exponential, and logarithmic functions. Appropriate applications will be included.
Pre-Calculus - This course is designed to prepare students for calculus, physics, and related technical subjects. Topics include an intensive study of algebraic and transcendental functions accompanied by analytic geometry.

November 2013
2.9.1 IV. C. Administrative Procedures for Learning Support Programs
Added “All USG institutions are encouraged to provide Learning Support for students as corequisites to college level courses. Such courses must be designed to provide instruction to supplement the specific core curriculum courses.”

November 2013
2.9.1 Administrative Procedures for Learning Support Programs
Removed “Permission from the Executive Vice Chancellor and Chief Academic Officer is required for institutions seeking to establish LS exit level courses as corequisites for college level courses.”

November 2013
2.9.1 Administrative Procedures for Learning Support Programs
Removed “IV. D.4 To exit a Learning Support area, students must complete the exist level LS course in that area, meet any established institutional standards, and attain at least the USG minimum collegiate level placement score on the COMPASS. (Once students earn a passing COMPASS score, they need not retake the COMPASS, even though they may have met all requirements for exiting at the time they passed the COMPASS.)”

April 2013
3.1 Requirements for Undergraduate Admissions
Changed number of institutions from 35 to 31

March 2013
2.17 Acceptance of Core Coursework &Placement Test Scores from TCSG
List of COC - SACS accredited TCSG institutions| Section added

March 2013
2.17 Acceptance of Core Coursework and Placement Test Scores from TCSG
CCG Articulation Courses | Section added

July 2011
4.3.5 Salary Conversion Guidelines for Fiscal & Academic Year Faculty Appointments
Section added

April 2011
2.9.1 IV Rules for Students in Learning Support Programs
Section D 3 revised

March 2011
2.9.1 - 2.9.3 Learning Support
Section updated

March 2011
2.3.2.1 Academic Program Forecast
Section added to explain forecast process and provide a form

December 2010
4.10 Faculty Overload Policy
Section revision; sample contract addendum added

December 2010
4.2 Definition of Part-Time
Definition revision; added sample compliance statement

November 2010
2.4 Core Curriculum
Overlay effective date, Fall 2012

November 2010
2.4.1 Comprehensive Program Review
RACEA will conduct spot reviews

November 2010
2.4.3 US, GL & CT Learning Goals
Overlay effective date, Fall 2012

November 2010
2.4.4 Details Regarding A - F: A1 Communications Skills, A2 Quantitative Skills
Clarification and effective dates added

October 2010
2.3.10 Joint Degrees
Added

October 2010
2.3.9 Dual Degrees
Links inserted

October 2010
2.3.1 Majors & Minors
Revised text

May 2010
2.8.12 Institutional Exemption
Added section on Institutional Regents’ Exemption

April 2010
4.4.1 Probationary Credit Toward Tenure
Correction to text, changing ‘minimum’ to ‘maximum’

April 2010
4.3.3 Sample Contracts
Added sample contracts

Arpil 2010
2.4.10 Common Course Prefix, Numbers & Descriptions
Added common course numbers for Philosophy

March 2010
3.3 Undergraduate Admissions for Transfer Students
Clarification of 3 hour rule

March 2010
2.9.1 Administrative Procedures for Learning Support Programs
Clarification of 3 hour rule

March 2010
Section 3.2.1. High School Graduation
Clarification of definition

March 2010
Section 3.2.6 Special Admissions
Clarification of definition

March 2010
Section 2.3.6 Comprehensive Program Review
Section updated

January 2010
Section 2
Complete section revised and reformatted

November 2009
Section 1
Complete section revised and reformatted

Section 3
Complete section revised and reformatted

July 2009
Preface
Complete section revised and reformatted

Section 4
Complete section revised and reformatted

November 2006
Section 4.03.02, Faculty Work in the Schools
Added

August 2005
Section 2.12.01
BOR Policy 920 inserted

Section 2.12.02 Off-Campus Instructional Site Policies and Guidelines
Revised

Section 2.12.03
BOR Policy 303.03 inserted

Section 2.12.04
Removed

May 2003
Section 2.08.01
BOR Policy excerpt updated to reflect change of April 17, 2003

Section 2.08.02, Regents’ Test Policy and Procedures
Changed to reflect revision approved by the BOR

November 2002
Entire Handbook
Reformatted and navigation scheme added

October 2002
Section 3.17 (3), Withdrawal for Military Service
Added “grade of” to procedure 3

May 2002
Section 2.03.02, New Academic Programs
Revised to replace the Preliminary Proposal for new academic programs with a Letter of Intent

Section 4.01.04, Timely Submission of Recommendations

Section 4.01.05, Part-time Employment

Section 4.01.07, Employment Beyond Retirement

Section 4.04.02, Probationary Credit Toward Tenure

Section 4.08, Evaluation of Faculty

Section 4.13.01, Nonrenewal of Contracts

Section 4.17.07, Faculty Overloads

April 2002
Section 2.03.01
Majors and Minors

Section 2.12.02, Off Campus Course Work

Section 2.16, Retired Faculty Office Space

Section 4.01.01, Faculty Membership

Section 4.01.02, Faculty Qualifications

Section 4.01.08, Permissive Retirement Age

Section 4.03, Award of Promotion

Section 4.04.01, Tenure

Section 4.05.03, Military Leaves

Section 4.07.02, Georgia Eminent Scholars Endowment Trust Fund

Section 4.07.03, Establishment of Special Faculty Positions

Section 4.11, Employment/Resignation

Section 4.11.01, Employee Contract Forms

Section 4.12, Removal of Faculty Members

Section 4.13.02, Suspension

Section 4.13.03, Restriction on Employment

Section 4.14.05, Salary Supplements

Section 4.15, Vacation

Section 4.16, Sick Leave

Section 2.24, Acceptance of Core Coursework and Placement Test Scores from DTAE Colleges added

March 2002
Section 1.07, Approval Process for Academic Programs & Personnel
updated

Section 4.02, Major Faculty/Administrative Positions

December 2001
Section 3.17, Withdrawal for Military Service: Refunds and Grades added

October 2001
Sections 2.22.01, 2.22.02, 2.22.03, Criteria for documentation of learning disabilities
updated and clarified

April 2001
Section 2.08.02, Regents’ Testing Program: Administrative Procedures

Section 2.04.01, General Guidelines for Core Curriculum Areas A-E

February 2001
Section 3.01.01, 2.4, Previous admissions requirements for international students
deleted

December 2000
Sections 2.04.01, 2.04.02, Area A math requirements for secondary math and science teacher education majors
changed (to become effective with students entering in summer 2001)

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